Administrative Coordinator

C&G – JOIN OUR TEAM

Bring Your Energy. Build Your Skills. Make an Impact.

A ROLE WHERE YOUR WORK MATTERS

Are you the person who notices what needs attention and steps in to help? Do you enjoy keeping people and details connected while bringing positive energy to the office? C&G could be a great place to put those strengths to work.

ABOUT THE ROLE

We’re looking for a dependable, personable Administrative Coordinator who brings confidence, initiative, and a professional presence. You’ll help keep our office welcoming, organized, and responsive while supporting visitors, communications, meetings, vendors, documentation, bids and contracts, events, deliveries, and office systems. You’ll work with different personalities and shifting priorities, with room to learn the business, build your skills, and grow with the team.

You don’t need to walk in knowing everything. We value someone who is teachable, curious, willing to learn, and comfortable asking questions. At the same time, we want someone who takes ownership, follows through, and becomes the kind of person the team knows they can count on.

WORK LOCATION

This is a full-time, onsite position at C&G’s Calumet City office. Candidates must be within a reasonable commuting distance and able to reliably report to the office for their scheduled shifts.

KEY RESPONSIBILITIES

Office Operations & Front Office

• Serve as the onsite point of contact for employees, visitors, customers, vendors, and deliveries, creating a welcoming and professional first impression.
• Answer, screen, and route incoming calls; filter spam/unwanted calls and help ensure general calls reach the appropriate onsite contact.
• Monitor and support the general Info inbox as assigned, responding to or routing administrative requests appropriately.
• Receive and distribute incoming mail and packages.
• Prepare outgoing mail and coordinate FedEx, UPS, USPS, same-day messenger, and courier services.
• Monitor office, printing, mailing, restroom, grocery, and general supply inventory and coordinate ordering and physical restocking.
• Help maintain an organized, clean, and professional front-office environment.
• Assist with onsite maintenance needs, utility/billing support, annual service needs such as fire-extinguisher and backflow testing, and unexpected office issues.
• Receive and scan incoming checks, send scanned copies to accounting, and route physical checks according to internal procedures.
• Provide notary support if commissioned, or be willing to obtain a Notary Public commission if requested.

Executive & Team Support

• Coordinate executive calendars as needed, schedule visits from special guests, and let staff know who is expected at the office.
• Support weekly meetings, including agenda preparation, meeting coordination, notes/action items, and follow-up.
• Assist with meeting-room setup, office technology, Zoom, Microsoft Teams, and other meeting needs.
• Provide hands-on administrative support to staff and leadership as priorities arise.
• Use good judgment when handling changing priorities, confidential information, and requests from different members of the team.

Administrative, Documentation & Compliance Support

• Assist with assigned company, customer, vendor, certification, compliance, and project documentation.
• Support documentation such as MBE/WBE certifications, Certificates of Insurance, Schedule B/C, Letters of Intent, business licenses, W-9s, CRT-61s, resale certificates, tax-exemption documents, and related requests as assigned.
• Assist with customer and vendor setup, credit applications, project information forms, and supporting documentation as assigned.
• Own the administrative bid and contract process from opportunity intake through submission, award documentation, and project handoff. Track deadlines and required items, coordinate inputs and approvals with the appropriate team members, and keep follow-up moving.
• Coordinate with vendors and service providers and follow up on outstanding items.
• Maintain organized digital/shared files and support general company administrative projects.
• Support C&G and related business initiatives as assigned.

Events & Coordination

• Assist with company events, meetings, employee activities, and occasional special projects.
• Help coordinate reservations, vendors, flyers, ordering, logistics, setup, and onsite needs.
• Support event-related communication and follow-up.

TECHNOLOGY & SYSTEMS

Candidates should be comfortable using—or able to quickly learn:

• Google Workspace: Gmail, Calendar, Drive, Docs, Sheets, and Forms
• Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint
• Microsoft Teams and Zoom
• Adobe Acrobat/PDF and electronic-signature tools
• Jotform and other electronic form platforms
• Shared and cloud-based file systems (experience is a plus; willingness to learn is essential)
• Online bidding and procurement platforms
• Vendor portals and online ordering systems
• FedEx, UPS, USPS, messenger, and courier platforms
• Office equipment and meeting-room technology
• New software and systems introduced as business needs evolve

WHAT WE’RE LOOKING FOR

• Warm, professional, and confident—able to welcome people and work well with different personalities.
• Organized and dependable—keeps track of details, deadlines, and commitments.
• Proactive and resourceful—takes initiative and asks questions when needed.
• Teachable and adaptable—welcomes feedback and adjusts to changing priorities.
• A clear communicator and team player—follows up and helps others stay informed.
• Discreet and accountable—protects confidential information and knows when to seek guidance.

The successful candidate should use sound judgment to determine what can be handled independently, what requires clarification, and when an issue should be escalated.

PREFERRED EXPERIENCE

• Experience in administrative support, office coordination, business operations, or executive support; scheduling, meetings, vendor, and event coordination experience is helpful.
• Construction, construction supply, procurement, bidding platforms, cloud-based systems, or business documentation experience is a plus, not required.
• A current Notary Public commission is a plus; willingness to obtain one if needed is preferred.

WHY C&G

We work hard, but we also believe the workplace should be somewhere people can be themselves, communicate openly, and enjoy the people they work with. We’re a team, and this position will interact with just about everyone.

Your work will make a difference in how our office operates every day. Bring your ideas, build relationships, and grow into a trusted member of the team.

Ready to bring your energy to C&G? We’d love to meet you.

HOW TO APPLY

Submit your résumé through this job posting.

Pay: $46,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• Are you available to work full-time, onsite in Calumet City, IL?

Work Location: In person

Salary : $46,000 - $52,000