Accounts Payable Specialist / Office Manager

Overview

We are a growing construction company looking for a reliable, detail-oriented Part-Time or Full TIme Office Manager / Accounts Payable Specialist. In this role, you will wear two hats: managing day-to-day office administrative tasks and handling full-cycle accounts payable. The ideal candidate thrives in a fast-paced construction environment, keeps operations organized, and possesses strong numbers proficiency.

Core Responsibilities

Accounts Payable & Financial Tracking:

• Review, code, and input vendor invoices and subcontractor payment applications into our accounting software.
• Match invoices to purchase orders (POs), delivery tickets, and field receipts to verify accuracy.
• Collect and track subcontractor compliance documents, including W-9s, certificates of insurance (COI), and lien waivers.
• Prepare weekly or bi-weekly check runs and electronic payments for management approval.
• Research and resolve billing discrepancies or payment inquiries directly with vendors and subcontractors.
• Assist with month-end accounting close activities and expense tracking.

Office Management & Administration:

• Manage daily office operations, including ordering supplies, handling incoming mail, and maintaining equipment.
• Serve as the professional face and voice of the company by answering incoming phone calls and greeting visitors.
• Maintain organized physical and electronic project files, contracts, and blueprints.
• Provide administrative support to project managers and the executive team.
• Assist with light human resources or payroll tasks if needed (e.g., collecting timecards).

Qualifications & Skills

Required:

• Experience: Minimum of 2–3 years of experience in bookkeeping, accounts payable, or office administration.
• Industry Knowledge: Previous experience working within the construction, contracting, or real estate sectors.
• Software Skills: Proficiency with Microsoft Office (specifically Excel and Outlook) and experience with standard construction/accounting software (e.g., QuickBooks, Sage, Viewpoint, or NetSuite).
• Compliance Familiarity: Basic understanding of lien waivers, COIs, and 1099/W-9 processes.
• Traits: Strong attention to detail, highly organized, and able to work independently in an evolving office environment.

Preferred:

• Experience processing payroll for field crews or trade laborers.
• Knowledge of project contract structures or job-cost tracking.

How to Apply

Please submit your resume and a brief cover letter explaining your experience in the construction industry to accounts@candfdrywall.com with the subject line "Part-Time Office Manager Application."

Pay: $20.00 - $24.00 per hour

Work Location: In person

Salary : $20 - $24