Preconstruction Administrator

Nationally Recognized. Midwest Built.

Byrne & Jones Construction is one of the largest construction companies in the Midwest. For 50 years, our asphalt, concrete, microsurfacing, soil stabilization, engineering and design, parks, and sports divisions have built the roads, parking lots, parks, and athletic facilities communities utilize every day — and we self-perform the work other builders subcontract.

We are seeking a Preconstruction Coordinator to own the administrative engine behind our bid pursuits. Every project we win starts as a bid package that has to be complete, compliant, and submitted on time — and this is the person who makes that happen. You will control bid documents, track bonds and insurance, manage licensing and qualification, and keep estimating, sales, and engineering moving in the same direction.

What You Will Own

• Bid packages. Order and distribute bid documents, plans, specifications, and addenda, and assemble and submit complete packages, electronic and hard copy, ahead of deadline.
• Bonds and insurance. Request and track bid bonds, performance and payment bonds, and certificates of insurance for pursuits, projects, and vendors.
• Licensing and qualification. Compile and submit state, city, and contractor license applications, prequalification packages, and background and fingerprint requirements.
• Cooperative purchasing. Maintain cooperative purchasing relationships and keep renewals current ahead of need.
• Sales support. Support proposals and presentation materials, maintain CRM records and pipeline reports, and coordinate with marketing on collateral and project photography.
• Engineering support. Route drawings, specifications, and design deliverables between engineering, estimating, and external partners, with clear version control.
• Notarization. Provide notary services for bid documents, bonds, and licensing submittals.

What You Bring

• Experience. Two to three years in an administrative, estimating support, or construction support role, or equivalent demonstrated capability. Paralegal experience is a plus but not required.
• Education. High school diploma or equivalent required. An associate’s or bachelor’s degree in Construction Management, Business, Communications or a related field is preferred.
• Judgment. The ability to prioritize competing deadlines and determine what each submittal requires without waiting for direction.
• Attention to detail. You catch the missing form, the expired document, and the inconsistency before it reaches an owner or agency.
• Software. Microsoft Office and SharePoint or similar. Experience with Heavy Bid, Heavy Job, Contractor Foreman, or CRM software is a plus.
• Credentials. A Missouri Notary Public commission, or the willingness to obtain one. Experience on sports or park projects is a plus.

What We Offer

• Base salary. Competitive and based on experience.
• Profit sharing. Additional earning potential tied to company and individual performance.
• Health coverage. Comprehensive medical, dental, and vision insurance.
• Retirement. 401(k) with company match.
• Time off. Paid time off and paid holidays.
• Professional development. Training and support for continuing education and certification.
• Stability. A privately owned company that has grown across the Midwest for 50 years.
• Core values, lived. Be an expert. Do the right thing. Preserve reputation. Do whatever it takes. Have mutual trust and respect.

Byrne & Jones Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state, or local law.

Salary : $45,000 - $55,000