Human Resources Coordinator

By The Hand Club For Kids is a Christian, after-school program that emphasizes academic excellence while nurturing the whole child – mind, body and soul. Located in Chicago’s most under-resourced neighborhoods, By The Hand helps children have abundant life. The culture of By The Hand is Christ-centered, people-focused and results oriented. While loving and nurturing, By The Hand has a strong results-orientation, a very structured program and a growth mindset that believes with hard work we can all continue to learn and grow. 

Joining By The Hand’s incredible mission as an abundant life builder means jumping right into the work of healing and hope on behalf of our extraordinary children. You’ll have the opportunity of a lifetime to impact the trajectory of generations of stories; helping students soar to success in their academic performance, practice personal accountability and, even more importantly, grow in their understanding of God and their relationship with Jesus. 

By The Hand is a not-for-profit, religious organization. Individuals employed at By The Hand are working in ministerial roles and perform all or some of the following responsibilities: sharing the Gospel, teaching chapel, leading Bible studies, discipling students, and modeling behavior that is consistent with Christ’s teaching.

Pay Rate: $50,000 per year

Overview of Position

Reporting to the Vice President of Human Resources, the Human Resources Coordinator provides administrative support for all aspects of the Human Resources department; including maintaining employee records, assisting with recruiting and onboarding, coordinating training and HR Events, and ensuring compliance with labor law posters.

Spiritual Requirements

• Has a personal and saving relationship with Jesus Christ, evidenced by a lifestyle that demonstrates the Word of God, and is in regular fellowship with other members in a Bible-believing church.

• Agrees with the By The Hand Club Doctrinal Statement and adheres to the Employee Biblical Standards of Living.

• Shows by example the importance of Scripture memorization, Bible study, prayer, witnessing, and Christian fellowship.

• Leads a team devotional on a regular basis and participates in weekly team prayer.

• Has completed an evangelism course and is trained and prepared to share the gospel with anyone who inquires. 

• Works with staff and members of the EOS Leadership Team to monitor and enforce policies and procedures to further By The Hand Club’s religious purpose and freedom.

Role Responsibilities 

• Performs in a way that is consistent with the vision, mission, and culture of By The Hand and commits to excellence in every aspect of the overall operation. 

• Models cultural values of By The Hand Club For Kids in day-to-day behavior. 

• Follows all policies as outlined in the operational guide, including maintaining brand standards and ensuring 100% adherence to the Child Protection Policy. 

• Participates in employee growth plans, including quarterly conversations and annual review meetings. 

• Work collaboratively with HR team to ensure various HR processes, tasks, reports, and documents are completed with high quality and within deadlines. 

• Assist with various tasks related to recruitment processes, including but not limited to sourcing candidates, interacting with candidates and our staff to invite, schedule, and coordinate interviews and visits, prepare offer letters, and manage applicant tracking system data. 

• Support screening and selection by conducting resume reviews, phone interviews, reference checks, and background checks.   

• Screens and evaluates potential candidates' faith journeys, making sure that they are saved, practicing spiritual disciplines, in agreement with our statement of faith, and committed to our biblical standards of living.

• Attends key recruitment events such as university job fairs, church speaking opportunities, conferences, and networking events as needed.

• Assists the HR team in orientation and entering new staff into our database systems to ensure a smooth handoff from recruiting to onboarding.

• Support our internship program by coordinating meetings and events, collecting feedback, and compiling survey results. 

• Supports new employees and intern onboarding by processing all applications and running all employment verification checks associated with child protection laws. 

• Supports the HR team with payroll duties, such as verifying time card completion and managing PTO approvals. 

• Participates in the creation of quarterly HR newsletters and other organizational updates. 

• Support our talent advancement initiatives by setting up administrative tasks such as surveys and providing on-site support at training events. 

• Update and maintain HR data systems, including human capital management, learning management, performance management, applicant tracking, and personnel files.

• Support onboarding and offboarding processes. 

• Supports the Human Resources department by completing administrative tasks and projects when required and assigned, such as managing the HR email inbox and phone. 

• Works with the Vice President of Human Resources to monitor and enforce policies and procedures to further the BTH religious purpose and religious freedom. 

• Performs all other duties as required and assigned. 

Required Skills/Abilities

• This position requires a Christ-like servant leader who has a sense of calling and models Biblical principles. 

• Passion and commitment to urban student transformation, confidence to lead in a challenging situation, and belief that all children can learn. 

• Outstanding problem-solving skills with an orientation toward results, action, impact, and influence. 

• Interest and skill in connecting with people from all walks of life and building relationships.

• Highly organized with the ability to manage multiple projects simultaneously. 

• Demonstrated ability to work independently as well as part of a team.

• Excellent decision-making skills. 

Education and Experience:

• B.A. or B.S. in related field and equivalent experience. 

• Three or more years of administrative experience. 

• Extensive knowledge of Google Suite and MS Office Suite. 

• Must have a valid driver's license, available transportation and their own auto insurance to travel around the city.

Work Environment:  

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines.

Physical Demands: 

The employee is regularly required to speak and listen. This role may require you to move equipment from room to room and lift up to 50 pounds. The individual is also required to travel throughout the city and to other organization sites to meet with partners, candidates, and staff.

Disclaimer:

The duties and responsibilities described are not an exhaustive list of all functions that the employee may be required to perform. The employee may be required to perform additional functions as necessitated by business demands. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employment with By The Hand Club For Kids is at will, and the employee must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation. 

By The Hand Club For Kids is an equal opportunity employer. By The Hand does not unlawfully discriminate against any protected classes. As a ministry, By The Hand is permitted and reserves the right to prefer employees or prospective employees on the basis of religion in our screening and selection process. By The Hand is also committed to providing reasonable accommodations for qualified candidates with a disability, absent undue hardship. An employee or applicant who believes he or she has a disability and may require an accommodation must contact the Human Resources Department at hr@bythehand.org or call 773-854-4176.

Salary : $50,000