Office Assistant

About this role

We are looking for an Operations Lead to own the operational backbone of a cutting edge defense company. This is a hands on, high autonomy role reporting directly to the CEO, ideal for someone hungry, disciplined, and excited to build processes from scratch at a well funded, early stage hardware startup.

What will you be doing?

• Managing logistics for equipment delivery, clean room setup, lab supplies, and vendor coordination
• Handling travel scheduling, candidate interview coordination, and calendar management for the CEO and team
• Owning day to day workplace operations including food delivery, inventory, and supply procurement
• Coordinating with outside accountants, tracking expenses, and supporting financial recordkeeping
• Context switching rapidly across insurance, recruiting outreach, vendor research, and facility operations

Key Requirements

• U.S. person (citizen or lawful permanent resident) required per ITAR regulations
• Based in the LA area and able to work on site 5 days per week
• Highly disciplined, organized, and able to manage many concurrent workstreams with minimal oversight
• Excellent verbal and written communication skills
• Hungry and mission driven; startup mentality preferred, consulting backgrounds not a fit

Seniority

0 to 3 years of experience in operations, EA, or office management at a startup

Work experience

• Operations experience at an early stage or high growth startup
• Managed vendor procurement, POs, and delivery tracking
• Experience at a hardware, aerospace, or defense company
• Directly supported a founder or C level executive

Hard skills

Proficient in Google Workspace, spreadsheets, expense and travel tools

Experience coordinating with outside accounting firms on monthly close

Soft skills

Manages 10 concurrent workstreams without dropping items

Miscellaneous

• U.S. person (citizen or permanent resident) per ITAR
• Based in LA area; on site 5 days per week