What are the responsibilities and job description for the Accounts Payable Clerk position at BWI Companies, Inc.?
Review, sort and process vendor invoices. Match invoices to purchase orders, where applicable. Communicate with vendors and key departments such as Warehousing, Purchasing, Sales, and Transportation. Keep accurate, relevant and organized records. Handle routine correspondence to advise customers of discrepancies and to reconcile customer’s accounts. Involves use of computer and calculator.
Key benefits for all Full-Time BWI employees include 401(k) retirement plan with generous company match, excellent health, dental & vision care plan options, flexible spending account and health savings account options, life & disability insurance, two to four weeks paid vacation and 8 paid company holidays.
Essential Functions:
- Resolve vendor payment issues and answer vendor questions.
- Prepare daily deposits in an accurate and timely basis to adhere to BWI quality standards, following proper procedures to prevent process errors, adherence to company policy in regards to job duties, vendor payment process, etc.
- Receive vendor invoices and process billing when applicable.
- Handle vendor problems and disputes and alert AP Supervisor when help, additional training or support of any kind is needed.
- Maintain records of invoices and support documents.
- Complete job duties in a timely manner in order to align with vendor terms, BWI check-runs and our opportunity to earn anticipated discounts.
- Support the timely close-out process associated with month-end.
- Access computerized financial information to answer general questions as well as those related to specific accounts.
- Reconcile or note and report discrepancies found in records.
- Handle routine correspondence to advise customers of discrepancies and to reconcile customer’s accounts.
Education: High School Graduate or General Education Degree (GED)
Experience: One to two years related experience