Contract Specialist

Company Description Butler County Engineer’s Office, led by Butler County Engineer Gregory J. Wilkens, P.E., P.S., is dedicated to ensuring motorist safety while supporting a strong and growing local economy. The office manages and oversees infrastructure projects with a commitment to fiscal responsibility and public accountability. Team members contribute to road maintenance, improvements, and planning that directly affect daily travel and community development. The organization also prioritizes clear communication with residents regarding road closures, detours, and current or future projects. Working at the Butler County Engineer’s Office offers the opportunity to serve the public and improve transportation systems across the county.

Statement of the Job:

Incumbent is under the general direction and supervision of the Construction Manager and the Construction Deputy. Major duties include creating, implementing, and managing BCEO contracts on County and Township construction, subdivisions, and storm water projects.  Implements and oversees the preparation and administration of construction and material contracts. Oversees and implements the preparation of Contracts/Proposals, ensuring accuracy, consistency, and compliance with ODOT–CMS, LPA, OPWC, ORC, and other regulatory agencies. Act as BCEO Liaison to consult with the Butler County Prosecutors' Office to ensure that all Contracts / Proposals are in compliance accordingly.  

Prepares agreements for work performed by consultants on construction projects. Prepares and coordinates payments of invoices to contractors, consultants, and vendors. Coordinates collection of moneys owed to the BCEO from contract work performed for other agencies under county contracts. Prepares funding and payment documents for LPA, OPWC, and other funding sources.  Coordinates and provides training for inspectors within the department to support continuing education in implementing our Construction Management System and related duties.  

Implement, process, and issue ROW Construction and Heavy Haul permits. Provide, enter, and coordinate costing and payroll information into the Pubworks System for the Construction Department. Establish records, filing systems, and history, and manage project information by implementing Laserfiche and other methods for retaining and preserving it. Assist in preparing Budgets. Other assignments and responsibilities assigned by the Deputy of Construction.

Qualifications:

A valid Ohio driver's license with fewer than six (6) points is required. Must have a high school diploma and a technical degree, other training, or experience in a construction-related / contract management field. Must have good computer skills and be familiar with Construction Management / Accounting programs. Must be familiar with basic Contract Law and with the Ohio Department of Transportation Manual of Construction and Materials Specifications (ODOT Spec Book), BCEO Subdivision Standards, Access Management Manual, or other applicable standards.

Essential Functions:

Incumbent / Candidate must perform these functions with or without reasonable accommodation: 

• Communicate / Correspond well and work well with others and cooperate with Butler County residents, Butler County Employees, Contractors, ODOT, Funding Agencies, and other agencies.
• Prepare Contracts
• Prepare pay estimates/quantities
• Process payments, documentation
• Manage - Construction Management Program (RT Vision)
• Manage - Construction Data, History, Files, Laser Fiche, Pubworks
• Process ROW, Utility, and Heavy Haul permits

Physical Requirements:

Must be able to work daily, drive, sit, walk, stand, and perform functions requiring little or no unusual physical exertion, such as filing, loading paper in printers/copy machines, and operating other office equipment.

Job Location:

Work will normally be performed in an office space at BCEO with limited exposure to common office hazards. Some work will involve travelling in a vehicle from BCEO to Project field office locations, Project sites or various other governmental agencies exposing you to ordinary or common traffic hazards.