What are the responsibilities and job description for the Executive Administrative Assistant position at Butler America Aerospace L.L.C.?
Executive Administrative Assistant
Location: Farmington, CT
Job ID: #67610
Pay Range: $25-30
Job Description:
The length of the contract will be approximately 3-4 months. The position will be hybrid (remote and office) but will require at least 3 days in the Farmington, CT office.
Act as an executive administrative assistant for:
- Executive Vice President, Chief Product, Delivery and Customer Officer
- Vice President, Sales and Marketing
- Vice President, Field Operations
- Executive Director, Product Management
Essential Responsibilities:
- Interface with all levels of the organization in a professional and effective manner
- Analyze complex information and requests to ensure timely and successful outcomes
- Handle sensitive information with the utmost confidentiality and professionalism
- Maintain schedules and materials for meetings and conferences, making timely adjustments as needed
- Participate in preparation for monthly, quarterly, and annual leadership meetings including agenda development/management, travel and other logistical arrangements, including vendor management as needed
- Prepare communications and materials; consolidate reports and materials for executive meetings, including senior leader business reviews
- Manage logistics, invitations, agendas and records for key meetings to ensure a seamless execution and delivery
- Schedule domestic and international travel and make logistical arrangements; prepare meeting and travel itineraries; monitor and complete expense reports in a timely manner
- Process purchase orders and invoices; including communicating with vendor and tracking through payment and closure
- Other administrative support as required
Basic Qualifications:
- 10 years of progressive administrative experience, supporting senior, ideally c-suite, executives
- Excellent communication skills, both written and verbal
- Ability to communicate effectively with a hybrid workforce via videoconference and related technologies
- Proficient in professionally handling executive customer, shareholder, and other stakeholder inquiries and directing them to appropriate colleague for resolution
- Thrives in a fast-paced, collaborative environment
- Takes initiative, is results oriented, and influences others to achieve common goals
- Highly organized with strong attention to detail, and ability to manage multiple priorities
- Project management experience with a focus on time and task management inclusive of; tracking deliverables and deadlines via clear timelines/work plans, has processes for organization and collaboration among project stakeholders, and can provide clear reporting
- Experience managing, maintaining and communicating budgets
- Moderate to strong skills with Microsoft Office (Excel, Word & PowerPoint)
Benefits provided:
- 401K
- Medical, dental, and vision Insurance
- Sick time as applicable to state law
Butler America Aerospace, LLC. is proud to provide an equal opportunity workplace and be an affirmative action employer. Consider Butler because we are committed to hiring and retaining a diverse workforce. We recognize that we thrive on diversity for the benefit of our employees, our customers, and the communities where we are located. Employment with Butler America Aerospace, LLC. is governed on the basis of qualifications and competence without regard to race, color, religion, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability or any other legally protected status.
Salary : $25 - $0