Accounts Payable & Accounts Receivable Supervisor

About the Role:

The Supervisor of Accounts Payable and Accounts Receivable plays a critical role in managing the financial transactions and cash flow of a wholesale trade organization. This position is responsible for overseeing the accurate and timely processing of invoices, payments, and collections to maintain healthy vendor and customer relationships. The role ensures compliance with company policies and accounting standards while optimizing processes to improve efficiency and reduce errors. The supervisor leads a team, providing guidance, training, and performance management to achieve departmental goals. Ultimately, this position contributes to the financial integrity and operational success of the company by maintaining precise financial records and supporting strategic financial planning.

Minimum Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 3 years of experience in accounts payable and accounts receivable functions.
• Proven experience supervising or leading a team in a financial or accounting environment.
• Strong knowledge of accounting principles and financial regulations.
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.

Preferred Qualifications:

• Experience in the wholesale trade industry or a similar business environment.
• Familiarity with ERP systems such as SAP, Oracle, or NetSuite.
• Demonstrated ability to implement process improvements and automation in accounting workflows.
• Strong analytical skills with experience in financial reporting and data analysis.
• Public Accounting experience

Responsibilities:

• Supervise daily operations of the accounts payable and accounts receivable teams, ensuring accuracy and timeliness in processing transactions.
• Review and approve invoices, payment requests, and customer billing to maintain compliance with company policies and accounting standards.
• Manage vendor relationships by resolving payment discrepancies and negotiating payment terms when necessary.
• Oversee collections efforts to ensure timely receipt of payments and reduce outstanding receivables.
• Prepare and analyze financial reports related to payables and receivables to support management decision-making.
• Train, mentor, and evaluate team members to enhance their skills and improve departmental performance.
• Collaborate with other departments such as purchasing, sales, and finance to streamline processes and resolve issues.
• Implement and maintain internal controls to safeguard company assets and ensure accurate financial reporting.

Skills:

The required skills are applied daily to ensure the accuracy and efficiency of financial transactions, including processing invoices, payments, and collections. Supervisory skills are essential for managing and developing the accounts payable and receivable teams, fostering a collaborative and productive work environment. Proficiency in accounting software and Excel enables the supervisor to analyze financial data, generate reports, and identify discrepancies or trends. Communication and negotiation skills are used to maintain positive relationships with vendors and customers, resolving issues promptly. Preferred skills such as ERP system knowledge and process improvement expertise help streamline operations and enhance the overall financial management of the organization.

Notice to all applicants: ORS Nasco is a drug-free workplace. Alcohol and drug misuse poses a threat to the health and safety of ORS Nasco employees and to the security of the company's equipment and facilities. For these reasons, ORS Nasco is committed to the elimination of drug and alcohol use and misuse in the workplace. Employees may be subject to drug screening if safety concerns arise or if reasonable suspicion is warranted.

Notice to third-party agencies: ORS Nasco does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruiting Agreement, ORS Nasco will not consider or agree to payment for any referral compensation or recruiter fees. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, ORS Nasco explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of ORS Nasco.