Payroll Supervisor - Business Services

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

PURPOSE

To supervise the processing and maintaining of the district’s payroll records and related files. Oversees the time keeping system for the district.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Enter new hire information into the payroll system including retirement, direct deposit information, state and federal W-4 information, and send through pay assignment – as well as ensuring I-9 information, hire date, calendar, pay cycle, etc. were accurately entered
• Prepare and process biweekly payroll
• Prepare and process monthly payroll
• Import Kronos information into payroll to process biweekly pay
• Process changes to monthly and biweekly payroll including position, location, salary, and FTE changes
• Sort and distribute deduction registers
• Update retirement system based on employee certification – including correcting employees’ payroll based on changes
• Process and submit MO state taxes
• Process and submit MO 941 monthly report
• Process and submit federal taxes
• Process and submit federal 941 quarterly report
• Process and submit quarterly unemployment report
• Train new payroll editors and approvers on payroll processes and procedures
• Process child support garnishments
• Process and submit monthly payments to MSTA, MNEA, custodial labor union, United Way, PSRS, and PEERS
• Process and submit retirement information to PSRS/PEERS after each payroll
• Research retirement questions from PSRS/PEERS – including past years
• Collect and submit to PSRS/PEERS hours worked by all employees not paying into retirement
• Report Annual Base Salaries to PSRS/PEERS
• Process and submit employee direct deposits to the bank after each payroll
• Enter and check all new salary schedules each fiscal year
• Enter and check all new calendars each fiscal year
• Enter and check all new pay periods each fiscal year
• Roll personal paid leave balances into sick leave balances at the end of each fiscal year
• Prepare and submit information for GASB audit each year
• Properly report and produce final pay for deceased employees
• When necessary, process payroll corrections that require special payrolls to be produced
• Audit payroll processes periodically throughout fiscal year
• Estimate payroll amounts for employees on FMLA/ADA/Maternity/Paternity leave
• Import monthly absences into payroll
• After importing monthly absences, check monthly absence workflows to ensure known FMLA/ADA/Maternity/Paternity leave is entered into payroll
• Adjust pay/leave deductions for employees who have negative pay due to approved leave
• Determine amounts needed for employees on FMLA to “buy back” missing retirement through PSRS/PEERS
• Attend meetings pertaining to payroll
• Answer phone/e-mail questions from employees regarding payroll information
• Answer phone/e-mail questions from payroll editors and approvers regarding payroll processes and procedures
• Process, submit, and print W-2s as necessary
• Manually process and submit summer school payroll
• Setup new contributions/deductions in payroll system
• Correct leave errors submitted by payroll editors
• Assist with yearly audit of payroll office
• Send biweekly payroll reminder to payroll approvers
• Assist other departments with system questions and setup
• Order payroll office supplies
• Train, assist, and supervise payroll staff
• Provides constructive and timely performance evaluations
• Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

REPORTING RELATIONSHIPS

Reports To:      Director of Business Services

Supervises:      Payroll Staff

QUALIFICATIONS

Minimum:        Bachelor’s Degree in Accounting or related field; 5 years of relative experience

Preferred:         5 years of supervisor experience.

Other:              Must possess strong interpersonal skills, ability to communicate and manage office staff, organizational ability to handle multiple tasks simultaneously and have technology skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language:  Respond to questions, concerns and complaints and respond appropriately.  Read, analyze and interpret complex documents.

Reasoning:  Define problems, collect data, establish facts, and draw valid conclusions.  Interpret instructions furnished in written, oral, diagram or schedule form.  Interpret instructions presented in written, oral, diagram or schedule form.  Demonstrate executive functions such as planning, organizing, remembering, and regulating information.

Technology: Demonstrate strong computer skills including word processing and working with spreadsheets and databases; understand and submit online reports; learn new systems and software.

Other Skills:  Demonstrate excellent listening, interpersonal and non-verbal communication skills.  Demonstrate excellent written and oral communication skills.  Manage multiple tasks simultaneously.  Maintain collegial working relationships with staff.  Effectively manage conflict.

Physical Demands:  While performing the duties of this position, an employee is regularly required to move about, talk and hear.  Close vision ability to look at a computer screen for long periods of time is required.  Travel between district facilities.  Moderate amount of travel, both in and out of state.

Attendance:  Consistent and regular attendance is an essential function of this position. 

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

Equal Opportunity Employer

Salary : $80,394 - $120,590