Payroll Bookkeeper II - Business Services

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

PURPOSE

To assist in processing and maintaining the district’s payroll records and related files. Maintain the time keeping system for the district

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Maintains the Kronos time keeping system for the district. Sets up all the Kronos editors and approvers for the district. Maintains the schedules for all hourly staff in the district. Troubleshoots when issues arise with the time clocks and have general knowledge on how to fix these issues.
• Periodically audit Kronos editors to make sure they are accurately recording edits and keeping appropriate documentation
• Handles the special payroll for the district, including checking forms for accuracy, compiling all information into excel spreadsheets to be imported into the payroll system each month and checking to make sure employees get paid correctly.
• Creates the payroll import files every two weeks for the biweekly payroll and checks for accuracy to ensure hourly staff is paid correctly
• Assist with all summer school payrolls, keying in information and checking for accuracy
• Processes payroll related items, including new hire/re-hire paperwork, withholdings, direct deposits and other deductions
• Perform other duties, including typing, answering the telephone, filing, preparing reports, etc. for payroll
• Checks monthly payroll at the start of the school year to ensure salaried staff is getting paid their correct contract amount
• Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

REPORTING RELATIONSHIPS

Reports To:        Director of Business Services; Payroll Supervisor

Supervises:        None

QUALIFICATIONS

Minimum:          Candidate must be a High School Graduate with at least one-year related experience. Strong interpersonal skills are needed along with the organizational ability to handle multiple tasks simultaneously and have technology skills. 

Preferred:          Bachelor's degree in accounting or a related field of study. Experience with payroll functions and electronic timekeeping systems. 

Ideal Candidate would possess all the qualifications noted above and be able to read, analyze, and interpret complex documents daily. Candidate will be able to define problems, collect data, establish facts, and draw valid conclusions. A strong attention to detailed, accurate, efficient work will be beneficial. Strong technology skills, ability to multi-task, and excellent communication skills are necessary. Consistent and regular attendance is an essential function of this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language:  Respond to questions, concerns and complaints and respond appropriately.  Read, analyze and interpret complex documents.

Reasoning:  Define problems, collect data, establish facts, and draw valid conclusions.  Interpret instructions furnished in written, oral, diagram or schedule form.  Interpret instructions presented in written, oral, diagram or schedule form.  Demonstrate executive functions such as planning, organizing, remembering, and regulating information.

Technology: Demonstrate strong computer skills including word processing and working with spreadsheets and databases; understand and submit online reports; learn new systems and software.

Other Skills:  Demonstrate excellent listening, interpersonal and non-verbal communication skills.  Demonstrate excellent written and oral communication skills.  Manage multiple tasks simultaneously.  Maintain collegial working relationships with staff.  Effectively manage conflict.

Physical Demands:  While performing the duties of this position, an employee is regularly required to move about, talk and hear.  Close vision ability to look at a computer screen for long periods of time is required.  Travel between district facilities.  Moderate amount of travel, both in and out of state.

Attendance:  Consistent and regular attendance is an essential function of this position. 

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

Equal Opportunity Employer

Salary : $55,716 - $83,564