Related Services Assistant

Job Title: Related Services Assistant

Reports To: Related Services Coordinator

Contract Length: 212

Exempt/Nonexempt: Non-Exempt

Department: Department of Diverse Learners & Whole Child Supports

Reynoldsburg City Schools is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. At Reynoldsburg, our educators embody the principles outlined in Our Portrait of an Educator, inspiring students to innovate, collaborate, and excel. For more information, visit https://www.reyn.org/about-rcs/mission-vision-values.

Primary Job Function: The Reynoldsburg City Schools’ Related Services Assistant is responsible for supporting the work of certificated related services providers, including School Psychologists, Speech-Language Pathologists (SLPs), Physical Therapists (PTs), Occupational Therapists (OTs), and Teachers of the Visually Impaired (TVIs). Under direct supervision, the assistant helps with planning and carrying out programs and services designed to support students in achieving their maximum potential. This role provides evaluation support, data collection, and clerical services while strictly adhering to the scope of practice and refraining from duties that exceed training or certification.

Minimum Qualifications:

• Associate’s Degree in Child Development, Human Development, Learning, Behavioral Management, or a closely related field.

• Minimum of one (1) year of experience working with students with diverse learning needs in a K-12 setting.

• Valid Ohio Educational Aide Permit with ESEA qualified endorsement (or ability to obtain).

• Knowledge of child development fundamentals, learning theories, and behavioral management strategies.

• Ability to pass a BCI/FBI background check.

Preferred Qualifications:

• Two (2) or more years of experience in a special education or related services support role.

• Proficiency in web-based Special Education management software (e.g., SameGoal or ProgressBook).

• Experience assisting with the administration of standardized screening tools or curriculum-based measures.

   

Essential Duties and Responsibilities: Primary functions may include the following duties, responsibilities, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.

Clerical Support

• Perform clerical tasks including filing, copying, scheduling meetings, gathering and disseminating student data, and preparing correspondence and reports.

Data Organization

• Gather and organize data related to student academic performance, behavior, and emotional or physical functioning to assist in the evaluation process.

Collaboration

• Collaborate regularly with related services providers, coordinators, special education leadership, and building administrators to ensure service delivery.

Confidentiality

• Maintain strict confidentiality in accordance with federal (FERPA/HIPAA), state, and local requirements regarding student records and disability status.

Case Management Support

• Provide case management support, including tracking evaluation deadlines, maintaining service logs, and assisting with paperwork submission for ETRs and IEPs.

Assessment Assistance

• Assist with standardized assessments by administering non-interpretive components, curriculum-based measures, and pre-determined screeners under the direct supervision of a licensed professional.

Evaluation Support

• Support data collection through interviews with parents, students, and staff, as well as conducting structured observations of students in various educational settings.

Instructional and Therapeutic Materials

• Prepare materials and assist with pre-planned academic, social-emotional, or therapeutic activities designed by supervising providers (e.g., OT, PT, SLP).

Student Observation

• Informally observe students in classroom or school settings to support the evaluation of academic, behavioral, and functional/motor concerns.

Record Review

• Review student records and organize evaluation files for supervising professionals to ensure all necessary historical data is available.

Rating Scales

• Distribute, collect, organize, and score rating scales or functional/motor checklists as directed by the supervising professional.

Professional Ethics

• Maintain professional boundaries and seek guidance when tasks exceed training or certification; adhere to the Ohio Department of Education & Workforce Code of Professional Conduct.

Additional Duties

• Perform other duties as assigned by the Related Services Coordinator or Director of Diverse Learners.

Knowledge, Skills and Abilities Knowledge of:

• Principles of confidentiality and FERPA requirements in school settings.

• Roles and responsibilities of related service providers (OT, PT, SLP, School Psychology).

• Basic understanding of special education processes, ETR/IEP frameworks, and Ohio Operating Standards for the Education of Children with Disabilities.

• Basic child development and behavioral intervention strategies.

Skilled in:

• Effective written and verbal communication with students, families, and staff from diverse backgrounds.

• Scheduling, organizing data, maintaining records, and completing clerical tasks accurately.

• Proctoring standardized and classroom assessments following detailed instructions and maintaining test security.

• Use of technology, including office productivity software and special education data systems.

Ability to:

• Work collaboratively as part of a multidisciplinary team.

• Follow detailed instructions provided by supervising professionals.

• Demonstrate consistent commitment to supporting students with disabilities across academic, behavioral, and functional domains.

• Adapt to changing student needs and school environments.

PHYSICAL DEMANDS & WORKING CONDITIONS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in keeping with law.

Physical Demands – While performing the duties of this job, the employee is regularly required to communicate with others. The employee is required to sit or stand and move around for extended periods of time. The employee must be able to move, lift, or carry books, testing protocols, therapy materials, and other instructional or evaluation materials, including pushing, pulling, lifting, and carrying over 25 pounds on occasion.

Working Conditions – The employee in this position may experience occasional exposure to blood, bodily fluids and tissue. The employee may also be required to interact with students exhibiting challenging behaviors.

Driving Requirement – This position may require driving to various school sites or events.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the employee. The employee will be required to follow the instructions and perform the duties required by the employee’s supervisor and or appointing authority.