What are the responsibilities and job description for the Receptionist position at Business Integra Inc?
Job Title - Receptionist II
Job Location - 8301 Scenic Highway, Pensacola, Florida, United States of America, 32514
Rate - $23/hr on W2 without benefits.
Job Description -
Job Description – Campus Experience Manager
About
The Pensacola manufacturing facility is GE Vernova's flagship onshore wind location and serves as a destination event center for internal and external partners.
This role will provide high-level administrative support to an executive with a primary focus on planning, scheduling, and executing customer and guest site visits while maintaining security protocols, hospitality standards, and clear communication between internal teams and visitors.
This team member is a critical role in creating excellent first impressions, maintaining operations of our customer experience center and ensuring that our visitors have pleasant experiences while on campus.
Key Responsibilities
- Schedule customer and guest visits, coordinate with the executive's calendar and site availability, and serve as the primary point of contact for visitors
- Manage security protocols, including visitor pre-clearance, badge management, and safety documentation
- Arrange catering, meals, accommodations, transportation, and coordinate with external vendors as needed
- Reserve meeting rooms, conference facilities, and arrange equipment for site tours
- Communicate visit details to site operations, security, reception, and relevant departments to ensure readiness
- Prepare welcome packets and pre-arrival instructions; monitor upcoming visits and proactively resolve issues
- Provide back-office support: manage office supplies, update electronic displays and internal communications, coordinate leadership travel, and assist with mailroom/shipping functions
- Maintain confidentiality and professional standards; always ensure guest comfort and security
Required Skills and Qualifications
- Associate degree or 2 years' experience in executive support, hospitality coordination, or event planning
- Proficiency in MS Office and calendar management systems
- Strong verbal and written communication skills; ability to work professionally with diverse stakeholders
- Excellent organizational, time-management, and problem-solving abilities with attention to detail
- Ability to manage sensitive information and follow strict security protocols
- Proven ability to work both independently and collaboratively in a fast-paced environment
- Ability to work flexible hours as needed for events or visits
Preferred Qualifications
- Previous customer service experience
- Proactive, self-motivated, and adaptable approach to changing priorities
- Strong discretion and judgment in handling confidential information
Salary : $23