What are the responsibilities and job description for the Accounts Payable Specialist position at Business Communications, Inc.?
The Accounts Payable (AP) Specialist is responsible for managing the company's financial obligations by processing and maintaining accurate records of vendor invoices, payments, and related documentation. The role ensures timely and accurate payment processing, compliance with company policies, and collaboration with vendors and internal teams to resolve issues or discrepancies.
Duties and Responsibilities:
Perform the day-to-day processing of accounts payable transactions to ensure in an efficient, accurate, and timely manner.
- Review and record payables transactions from external vendors.
- Review and record employee expense reports.
- Schedule and process invoice/reimbursement payments.
- Maintain support files for accounts payable.
Serve as primary contact for external vendors.
- Maintain current vendor files and W-9 information.
- Receive and respond to vendor inquiries.
- Issue IRS 1099 forms annually.
Maintain accurate and timely reconciliations of various credit facilities including credit cards and fuel cards.
Maintain corporate licenses, permits, and insurance.
- Prepare applications and reports as necessary.
Assist with external audits as necessary.
Additional duties as assigned by management.
Qualifications:
- High school diploma or equivalent.
- Experience with accounting software (e.g., Microsoft Dynamics, QuickBooks, NetSuite, SAP or similar) is preferred.
- Proficient in Microsoft Office Suite, especially Excel.
- Strong attention to detail and accuracy.
- Professional written and verbal communication and interpersonal skills.
- Excellent organizational skills.
- Ability to handle and prioritize multiple tasks and manage time effectively.
- Knowledge of basic accounting principles.
- Basic understanding of tax laws related to accounts payable (e.q., 1099 reporting.)
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.