Desk / Administrative Assistant

Administrative Assistant – Part-Time and/or Full-Time

Location: Edmond and Guthrie, Oklahoma Hours: Weekdays, ~9 to 40 hours per week (flexible but consistent schedule) Pay Range: $13.00 – $25.00 per hour based on experience and performance

About the Role

We’re hiring a reliable, detail-oriented Administrative Assistant to support backend administrative operations. This is not a front-desk or public-facing role. You’ll work directly with management to handle communication, data entry, and account updates through iClassPro (ICP). There is room for growth into broader administrative areas—such as **payroll, bookkeeping, and accounting—**based on knowledge, reliability, and performance.

Responsibilities

• Complet professional phone calls and emails using approved templates and a warm, consistent tone.

• Use iClassPro (ICP) - CRM to update accounts, process payments, manage enrollments, and maintain notes.

• Follow established checklists, creati8ng SOPs, daily inbox and phone management, voicemail returns, and system updates.

• Maintain accurate records and communicate with staff or families regarding inquiries, account balances, and policies (as directed by management).

• Support administrative documentation, process updating, office management, and admin. tasks.

Required Skills & Qualifications

• Clear, professional written and verbal communication.

• Proficiency with Google Workspace (Sheets, Docs, Drive).

• Strong attention to detail, organization, and follow-through.

• Ability to learn new software independently using online guides (ICP Knowledge Base provided).

• Reliable weekday availability and consistent attendance.

• Completion of a criminal background check required prior to hire.

• Education: High school diploma or equivalent required; associate or bachelor’s degree preferred but not required.

Compensation & Advancement

• Pay Range: $13.00 – $25.00 per hour based on experience and performance.

• Raises considered after 90 days based on task mastery, accuracy, and reliability.

• Opportunities to cross-train and advance into Payroll, Bookkeeping, or Accounting functions.

Legal & Employment Notices

• Employment is at-will, meaning either the employee or employer may terminate employment at any time, with or without notice or cause, in accordance with applicable law.

• The company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status.

• Applicants must be authorized to work in the United States and will be required to complete Form I-9 employment verification.

• This description outlines general duties and qualifications but is not an exhaustive list; duties may change based on business needs.

Apply below with link:

https://docs.google.com/forms/d/e/1FAIpQLScfbGl2jhcdHzn_9vUTcIDIZRyoe33-09maA5yje7XSCt3nnQ/viewform

Job Types: Full-time, Part-time

Pay: $13.00 - $25.00 per hour

Expected hours: 9 – 40 per week

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Edmond, OK 73034 (Required)

Work Location: In person

Salary : $13 - $25