What are the responsibilities and job description for the Leasing Administrative Role-Westmark position at Bushburg Properties Inc?
This role will work closely with the Risk Manager to support all risk management functions across the company. The Risk Management Assistant plays a key role in ensuring insurance compliance, accurate documentation, and efficient coordination with internal teams and external partners.
Key Responsibilities:
Assist in maintaining an organized tracking system for all insurance policies, including renewal dates, Certificates of Insurance (COIs), and related documentation.
Coordinate with the Risk Manager, insurance brokers, carriers, and vendors to gather, review, and distribute Certificates of Insurance (COIs).
Help prepare and review insurance applications, endorsements, and policy binders.
Support certificate tracking for tenants, vendors, and contractors to ensure compliance with insurance requirements.
Maintain and update internal insurance logs, schedules, and spreadsheets to ensure accuracy and accessibility.
Track and document all incident reports, claims filings, and ongoing claim updates related to property, liability, auto, workers’ compensation, and other applicable policies.
Liaise with property managers and the legal team to collect required claim documentation, including photos, reports, and police documentation.
Assist in drafting claim correspondence and follow-up communications with insurance carriers and claims adjusters.
Ensure all claim files are kept current and that reporting deadlines and response timelines are met.
Maintain a claims summary dashboard and regularly report on claim status and progress.
Schedule meetings related to insurance and claims review, prepare agendas, and record meeting minutes.
Organize and maintain both digital and physical files in accordance with company standards and record-keeping requirements.
Assist with special projects and ad hoc requests from the Risk Management Manager as needed.
Keep track of and monitor the bank’s insurance requirements to ensure ongoing compliance.
This position is ideal for a detail-oriented professional who can manage multiple priorities, maintain accurate records, and support the day-to-day operations of a comprehensive risk management program.
Salary : $55,000