Administrative Assistant - Truck Leasing & Rentals

885 E. 149th Street, Bronx, NY 10455

Would you like an opportunity to be at the center of a fast-paced truck leasing and rental operation? Milea Truck Sales & Leasing is seeking a Truck Leasing & Rental Administrative Assistant to support our leasing and rental team by managing contracts, coordinating customer communication, and ensuring day-to-day operations run smoothly and efficiently.

In this role, you’ll play a key part in supporting customers, maintaining accurate records, assisting with rental and lease documentation, and helping deliver exceptional service to commercial trucking clients throughout the New York City area.
 

Why Join Milea Truck Sales & Leasing? 

• Industry Leader in NYC: As the largest trucking provider in New York City, Milea has built a strong reputation for quality and service, making us the top choice for heavy-duty trucks in the region.
• Longstanding Legacy and Local Impact: Family-owned and deeply rooted in the community, Milea Auto Group has been a trusted name for over 40 years, with expansion plans that include a new location in Westchester.
• Supportive, Team-Oriented Environment: We invest in our employees, providing training, marketing resources, and an environment where you’re valued and supported.
• Awards: Volvo: Dealer Group of the Year; Hino: Best In Performance Dealer; Fuso: Dealer of the Year; Mitsubishi: Dealer of the Year

Benefits:  

• $24 - $30 per hour based on experience
• Full-time Position
• 100% PAID Medical Insurance by Milea Auto Group
• Life Insurance
• 401(k) Retirement Plan 
• Paid Time Off 
• Employee Discounts
• Long-term Job Security 
• Career Advancement Opportunities 

Responsibilities:

• Prepare, process, and maintain truck leasing and rental agreements accurately and efficiently
• Assist customers with rental reservations, lease documentation, and vehicle availability
• Coordinate truck deliveries, returns, inspections, and related paperwork
• Maintain organized digital and physical records for leases, rentals, registrations, and customer files
• Communicate professionally with customers, drivers, and internal departments regarding vehicle status and account updates
• Assist with billing, invoicing, and administrative reporting as needed
• Support the leasing and rental team with daily operational and administrative tasks
• Help improve workflow efficiency and customer service processes within the department 

Qualifications / Requirements:

• Administrative or office experience in a service, automotive, trucking, or technical environment with strong attention to detail and organization preferred.
• High school diploma or equivalent; additional education or certification in administration preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with service management software is a plus.
• A positive attitude and a team-oriented mindset.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.