Administrative Assistant

Position Summary

The Administrative Assistant provides clerical and administrative support to ensure accurate documentation, organized records, and timely reporting. This role is responsible for data entry, scanning, filing proof of delivery documents and assisting with billing, accounts receivable, and payroll-related reports.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Perform various data entry transactions in the accounting system to maintain accurate accounts.
• Complete accurate and timely data entry into company systems.
• Organize, scan and file proof of delivery documents and other operational records.
• Maintain electronic and physical files in an organized and accessible manner.
• Prepare and assist with billing, accounts receivable and payroll reports.
• Review documents and reports for accuracy and completeness.
• Assist with routine administrative tasks to support daily business operations.
• Communicate with internal team members to gather missing information or resolve documentation issues.
• Maintain confidentiality of company, employee, customer and financial information.
• Perform additional administrative tasks as needed to support the department.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma or equivalent required.
• Previous administrative, clerical, data entry, or office support experience preferred.
• Strong attention to detail and accuracy.
• Basic computer skills, including experience with Microsoft Office, email, scanning and data entry systems.
• Ability to organize documents and manage multiple tasks in a timely manner.
• Strong verbal and written communication skills.
• Ability to work independently and follow established processes and procedures.
• Dependable, organized and able to maintain confidentiality.

Physical Demands and Work Environment

• This position is primarily performed in an office environment.
• Regularly required to sit, use a computer, type, scan documents and communicate by phone or email.
• Occasionally required to stand, walk, bend, reach, and lift or move files, boxes, or office supplies up to 25 pounds.
• Must be able to view a computer screen and perform repetitive keyboarding for extended periods.
• Work is generally performed during regular business hours, with occasional flexibility required based on business needs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma or equivalent required.
• Previous administrative, clerical, data entry, or office support experience preferred.
• Strong attention to detail and accuracy.
• Basic computer skills, including experience with Microsoft Office, email, scanning and data entry systems.
• Ability to organize documents and manage multiple tasks in a timely manner.
• Strong verbal and written communication skills.
• Ability to work independently and follow established processes and procedures.
• Dependable, organized and able to maintain confidentiality.