NM - Grants Administrator/Program Operations Specialist

¡Para la gente y el futuro! For the people and the future!

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Position Overview

The Grant Administrator/Program Operations Specialist serves as the primary administrative, compliance, financial and operational support professional for the Rooted in New Mexico (RiNM) Statewide Graduate Medical Education Network grant. This position is responsible for grant compliance, budget monitoring, reporting coordination, project tracking, documentation management, and operational oversight of grant-funded activities. This position works closely with the Department of Graduate Medical Education (GME), the Finance Department, project consultants, and external partners to ensure successful implementation of grant objectives and adherence to all sponsor requirements. The position will monitor progress against approved workplans, track expenditures, coordinate reporting activities, and support effective stewardship of grant resources throughout the life of the award.

• This position is exempt and grant funded
• This position reports to the Director of the Office of Research and Sponsored Programs (ORSP)
• The salary for this position is competitive and will depend upon on the experience of the selected candidate
• This position can be fully remote, but the selected candidate would need to reside in the state of New Mexico
  
  

The selected candidate will support Burrell College’s organizational health initiatives, focusing on enhancing leadership, promoting clarity of purpose, improving communication, and reinforcing a respectful, purpose-driven culture. This role is key to fostering a healthy, high-performing organization that values integrity, transparency, and collaboration. Burrell College Organizational Health Graphic

Essential Duties And Responsibilities

• Monitor grant activities to ensure compliance with sponsor requirements, approved scopes of work, timelines, and performance objectives
• Maintain grant files, documentation, records, and supporting materials
• Review project activities for alignment with approved workplans and budgets
• Monitor grant deadlines and ensure timely completion of required deliverables
• Coordinate collection and retention of supporting documentation for audits, monitoring visits, and compliance reviews
• Assist with preparation and submission of required grant modifications, amendments, and correspondence
• Track grant expenditures and budget utilization throughout the project period
• Monitor personnel, travel, contractual, equipment, and operational expenditures against approved budget categories
• Review budget activity and spending trends for alignment with project goals and workplan objectives
• Coordinate with institutional finance personnel to reconcile accounts and expenditures
• Identify budget variances and communicate potential concerns to project leadership
• Support development and submission of budget revisions as needed
• Coordinate preparation of monthly, quarterly, annual, and final project reports
• Monitor progress toward established goals, objectives, milestones, and outcomes
• Compile and organize data necessary for sponsor reporting requirements
• Assist in drafting narrative reports and progress updates
• Develop executive summaries and project status reports for institutional leadership
• Maintain master project timelines and workplan schedules
• Monitor completion of project deliverables and milestones
• Support onboarding and coordination of consultants, contractors, and partner organization
  
  

Other skills important to this position:

• Knowledge of grant management principles and compliance requirements
• Strong budget tracking and financial monitoring skills
• Excellent organizational and project coordination abilities
• Ability to interpret grant requirements and funding regulations
• Ability to prepare accurate reports and documentation
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
  
  

Qualifications

Required Education, Credentials and Licensure

• Bachelor’s Degree in a relevant field
• 3 years of relevant work experience in a health care or higher education environment; prior experience with the ACGME initial accreditation process is strongly preferred
• Experience monitoring budgets and expenditure
• Experience in preparing reports and maintaining compliance documentation
  
  

Preferred Qualifications and Experience:

• Experience administering federal, state, foundation, or healthcare-related grants
• Experience in higher education, graduate medical education, healthcare, or workforce development initiatives
• Experience with financial reporting
• Experience coordinating multi-stakeholder projects
• Familiarity with sponsored program administration and grant compliance requirements
  
  

Working Conditions and Efforts:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• This job is conducted in an office work environment.
• Approximately 90% of this position’s duties require the use of a computer.
• Must be able to exert up to 20 lbs. of force occasionally.
• The noise level in the work environment is usually minimal.
  
  

Work Schedule:

• Typically, Monday through Friday, 8 am-5 pm
• May occasionally require evenings and weekends.
  
  

For more information, please visit: www.burrell.edu

Our Work Opportunities Page: https://burrell.edu/administrative-services/human-resources/work-opportunities/

Review of applications will begin immediately and continue until the position is filled.

NOTE: Applicants must currently be authorized to work in the United States on a full-time basis.

The Burrell College of Health Sciences is an equal opportunity employer and values diversity and inclusion among our faculty, staff, and students. We prohibit discrimination based on race, color, religion, sex, national origin, and more. Individuals with varied backgrounds and experiences are encouraged to apply. The selected candidate will subscribe to and support our commitment to the College’s Mission.

Burrell College campuses and facilities are drug and tobacco free and comply with the Drug-Free Schools and Communities Act (DFSCA). Employees and students shall not be involved with the unlawful use of controlled substances and/or illicit drugs.

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