What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Burnett Specialists Staffing | Recruiting?
Job Title: Executive Assistant to CEO
Status: Full-Time
Location: On, Site – Houston, TX
We are in search of a highly organized and experienced Executive Assistant to join our team. The role focuses on executive-level support and the oversight of a wide range of commitments, requiring sound judgment, discretion and proactive coordination. This position requires exceptional administrative and communication skills, a high level of confidentiality, attention to detail and the ability to work in a fast-paced environment.
Responsibilities:
Executive Support
- Provide comprehensive executive support to the CEO, including managing calendars, appointments and scheduling
- Prepare and edit correspondence, presentations, and reports for internal and external distribution
- Coordinate complex and detailed domestic and international travel logistics, itineraries and agendas
- Assist with the coordination of a variety of events, ranging from corporate functions to private engagements and special occasions
Financial & Administrative Support
- Manage expense tracking, documentation and reporting
- Support efficiency improvements related to expense and payment processes
- Manage charitable donations and contribution tracking
- Coordinate bill payments and maintain organized financial records
Household & Vendor Coordination
- Coordinate with vendors and service providers as needed
- Manage schedules and services related to residences
- Ensure timely handling of invoices, contracts and service agreements
Project & Task Management
- Manage special projects assigned by the CEO
- Work collaboratively with other administrative team members to flex responsibilities and ensure seamless support
- Prioritize competing requests and ensure timely follow-through
- Maintain documentation, timelines, and status updates as needed
Qualifications:
- Bachelor's degree in Business Administration, Communications or related field
- 5 years of experience supporting a senior executive
- High level of proficiency with Excel, Word, PowerPoint, and Outlook
- Experience managing expenses, payments, or financial workflows
- Experience using QuickBooks, Divvy and Bill.com preferred
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- High level of discretion and sound judgment
- Ability to operate effectively under pressure and manage sensitive matters
- Proactive, detail-oriented, and solutions-focused approach