What are the responsibilities and job description for the Accounting / Admin Assistant position at Burn Proof Gear, LLC?
Job Summary
Burn Proof Gear is a Miami-based tactical accessories manufacturer looking for a detail-oriented Accounting / Admin Assistant to support our day-to-day accounting operations and serve as a central point of contact between departments.
In this vital role, you will support the finance department with a wide range of accounting and administrative tasks, ensuring smooth financial operations and accurate record-keeping. Your proactive approach and strong organizational skills will help maintain the integrity of our financial data, facilitate compliance with accounting standards, and contribute to the overall efficiency of our administrative processes.
Responsibilities
Accounts Receivable & Sales Transactions
- Create and track customer invoices in QuickBooks Online; estimates as needed
- Review and verify sales transactions across multiple channels
- Organize, verify, and report on AR aging
- Investigate and resolve discrepancies between channel data and QBO records
Accounts Payable & Purchasing
- Coordinate and verify purchase transactions against external software and staff
- Process vendor payments and maintain AP aging
- Review and code employee expense reports
General Accounting
- Support monthly reconciliations and month-end close
- Support journal entry preparation and posting
- Coordinate with external CPA on tax prep and year-end close
- Assist with additional tasks as the company grows
Office & Administrative Support
- Serve as a point of contact between departments, including warehouse and operations
- Handle general office administration and day-to-day operational support
- Assist with vendor and staff communications as needed
Skills we are looking for:
- 1–2 years of bookkeeping, accounting, or office administration experience
- 1–2 years of recent QuickBooks Online experience required
- Tech-savvy and comfortable learning new tools quickly
- Organized, detail-oriented, and able to work independently
- Experience with ERP or MRP systems (e.g. Katana) a plus
- Experience in a product-based or e-commerce business a plus
Pay: $20.00 - $22.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $20 - $22