Billing and Job Cost Specialist

Burkes Mechanical is a multi-state heavy industrial contractor providing mechanical, electrical, civil construction, and fabrication services to pulp & paper, chemical, petroleum, and manufacturing facilities. With over 1,000 employees and regional offices across the Southeast, we offer stability, growth, and the opportunity to build an exciting career with a growing company.

We are currently seeking a detail-oriented Billing and Job Cost Specialist to join our team at our Headquarters Office in Brent, AL.

Position Summary

The Billing & Job Cost Specialist is responsible for the day-to-day administration of job setup, customer billing, cash receipts, and job cost support functions. Reporting to the Billing & Job Cost Manager, this position plays a critical role in maintaining accurate project records, ensuring timely invoicing, supporting accounts receivable processes, and assisting with job cost tracking throughout the project lifecycle. The ideal candidate is highly organized, detail-oriented, and capable of working closely with project managers, operations staff, and customers to ensure financial information is accurate and complete.

Key Responsibilities

·        Set up new jobs in the accounting system, including customer information, contract values, billing terms, cost codes, and project documentation.

• Prepare and issue standard customer invoices based on contract terms, project manager input, work completed and supporting documentation.
• Record customer payments accurately and apply receipts to the appropriate jobs and invoices.
• Maintain job files and supporting billing documentation.
• Process job closeouts once all work and final billing are complete.
• Research and resolve missing billing information from project managers.
• Support preparation and review of Accounts Receivable aging reports.
• Assist with customer payment collection efforts and follow up on outstanding invoices as needed.
• Perform other accounting and administrative duties as assigned.

Required Qualifications

·        High school diploma or equivalent required; Associate degree in Accounting, Business, Finance or related field preferred.

• 1–3 years of experience in billing, Accounts Receivable, or accounting support, preferably in construction or a project-based business.
• Strong attention to detail and accuracy with data entry.
• Proficiency in Microsoft Excel, Outlook, and accounting software systems.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Good communication skills for working with project managers and customers.
• Ability to maintain confidentiality of financial and company information.
• Experience working directly with Project Managers and operations personnel.

Other Requirements

·        Ability to sit for extended periods and work at a computer screen for prolonged amounts of time.

·        Occasional lifting of office materials (up to 20 pounds)

·        Overtime may be required during peak workload periods.