School Office Manager

Burke County Public School

School Office Manager

Position: Office Manager

Reports to: Principal

Contract Days: 230 days

Status: Non-exempt

Salary: As set by the BCBOE on the district salary scale

Qualifications:

Education: High school diploma required; Associate Degree in Business preferred with emphasis on secretarial and computer skills.

Experience: Minimum of three years in a public or private sector business function with emphasis on purchasing duties.

Job Functions:

• Assist principal in managing the day-to-day administrative tasks of the school
• Primary emphasis on the coordination of the administrative office work flow and school communication (written and verbal) to increase the efficiency of the administrative support staff
• Professionally handle confidential and private information with a high degree of accuracy and confidentiality
• Works cooperatively with all assistant principals and teachers to ensure the timely completion of administrative tasks
• Investigate and collate information from system databases and then produce a spreadsheet
• Serves as back up for other administrative support staff
• Serves as school bookkeeper

Specific Responsibilities:

• Establish operational procedures for document preparation using word processing and both manual and electronic filing and communication systems
• Ensure the development and maintenance of administrative supply inventory using spreadsheet software and prepare documents for order fulfilment on computer system
• Assist principal in preparing department budgets using spreadsheets
• Coordinate office communication including incoming/outgoing mail, phone calls and messages
• Schedule meetings, updates electronic calendars and record minutes of staff meetings
• Develop and maintain a good rapport with internal staff and outside district and state staff
• Coordinate photocopying, faxing, travel arrangements, data entry, filing and large mailings
• Other duties as assigned by the principal

Qualities, Skills and Abilities:

• Must have excellent clerical experience, typing/computer skills (experienced in Microsoft Word, Excel ad PowerPoint)
• Must be well organized, reliable, excellent interpersonal skills, and attention to details
• Must possess the skills and abilities to professionally interact with a wide variety of people in person, writing or by phone
• Must possess strong customer service abilities and demonstrate leadership skills in the management of clerical support staff
• Must have good telephone manners and communication skills (written and verbal)
• Must be able to work under stress of deadlines