What are the responsibilities and job description for the Purchasing and Inventory Specialist position at Bundy Baking Solutions?
Position: Purchasing & Inventory Specialist
Reports to: Shift Supervisor
Company: Synova
Location: 525 Maxtown Road
Shift: 1st
About Us
Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago, the company started by selling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing, manufacturing, coating, and distributing high-quality bakery equipment and supplies. Today, Bundy Baking Solutions operates worldwide, employing nearly 2,000 people across 11 countries and multiple business units and manufacturing facilities.
We plan to offer a competitive salary, a great benefits package, a genuine company culture, and the rewarding opportunity to have a significant impact on a global family business. Speaking of culture, be sure to check out the CREED section of our careers page: https://www.bundybakingsolutions.com/careers/
Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago, the company started by selling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing, manufacturing, coating, and distributing high-quality bakery equipment and supplies. Today, Bundy Baking Solutions operates worldwide, employing nearly 2,000 people across 11 countries and multiple business units and manufacturing facilities.
We plan to offer a competitive salary, a great benefits package, a genuine company culture, and the rewarding opportunity to have a significant impact on a global family business. Speaking of culture, be sure to check out the CREED section of our careers page: https://www.bundybakingsolutions.com/careers/
Position Summary
The Purchasing & Inventory Specialist is responsible for leading procurement activities, managing vendor relationships, monitoring inventory levels, overseeing shipping and receiving, and ensuring compliance with industry standards. This role combines strategic purchasing with hands-on inventory control, cycle counts, audits, and production support in a food-grade manufacturing environment. The position plays a key role in maintaining cost-effective operations while ensuring accuracy, safety, quality, sanitation, and customer service.
The Purchasing & Inventory Specialist is responsible for leading procurement activities, managing vendor relationships, monitoring inventory levels, overseeing shipping and receiving, and ensuring compliance with industry standards. This role combines strategic purchasing with hands-on inventory control, cycle counts, audits, and production support in a food-grade manufacturing environment. The position plays a key role in maintaining cost-effective operations while ensuring accuracy, safety, quality, sanitation, and customer service.
Primary Responsibilities
Purchasing & Vendor Management
- Develop and implement purchasing strategies aligned with company goals.
- Negotiate vendor contracts to secure optimal pricing, terms, and service levels.
- Forecast inventory needs and manage departmental budgets to control costs.
- Analyze market data, purchasing trends, and supplier performance for continuous improvement.
Inventory Control & Audits
- Monitor inventory levels to prevent shortages, excess, or obsolete stock.
- Conduct cycle counts and audits to ensure accuracy of records and compliance with regulations.
- Utilize ERP systems to track goods flow, stock levels, transfers, and locations.
- Implement and maintain FIFO and stock rotation processes to manage aging inventory.
- Generate inventory and purchasing reports for senior management.
Shipping, Receiving & Logistics
- Oversee incoming and outgoing shipments, verifying accuracy, quality, and documentation.
- Maintain accurate records, including truck inspections, shipping documents, and transfers.
- Load and unload materials using forklifts or pallet jacks, ensuring safe and efficient handling.
- Collaborate with logistics and tech teams to optimize storage, distribution, and order fulfillment.
Production & Administrative Support
- Assist production technicians as needed to ensure smooth workflows.
- Prepare and distribute production schedules, work orders, and supporting documentation.
- Maintain and update manufacturing records and databases.
- Provide administrative support, including data entry, filing, and correspondence.
- Assist in facility sanitation programs to maintain audit readiness (GMP, SQF, and food safety standards).
- Organize and support meetings, including agendas and minutes.
Qualifications
- Bachelor’s degree in supply chain management, Business Administration, or related field preferred; equivalent experience considered.
- 3 years of experience in a production or manufacturing environment, preferably food industry.
- Proven experience in purchasing, procurement, or inventory management.
- Strong knowledge of ERP systems, computerized inventory management, and Microsoft Office (Excel, Word).
- Proficiency with SAP and QuickBooks preferred.
- Demonstrated forklift driving skills and knowledge of shipping/receiving processes.
- Excellent organizational, prioritization, and time-management skills.
- Strong negotiation, analytical, and problem-solving abilities.
- Ability to build strong relationships and collaborate across teams.
- Attention to detail with high standards for accuracy and compliance.
- Flexibility to adapt to varied schedules, including evenings or weekends as needed.
- Strong communication skills, both written and verbal.
- Ability to work independently as a self-starter while also leading and motivating a team.
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