Executive Assistant to the Head of School

Bullis School seeks an energetic, organized, and technologically capable individual to serve as the Executive Assistant to the Head of the School. The Executive Assistant to the Head of School provides confidential, consistent, and professional support to the Head of School, the Board of Directors, the Board’s subcommittees, and the Human Resources department. Reporting directly to the Head of School, this 12-month position requires excellent organizational, writing, and editing skills, a positive can-do attitude, and an ability to anticipate the needs of the office.

Working at Bullis means being a part of a collaborative and supportive work environment that encourages professional growth and development.  We offer competitive salaries and generous benefits that make it an ideal place to build a thriving career. 

Essential Functions 

Head of School Office

• Serve as liaison between the Head of School’s office and all school constituents, including staff, parents, students, and outside visitors, at times under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality  
• Support the Head of School and the Senior Leadership Team with the daily operation of the school, short- and long-term goals, and institutional projects 
• Perform clerical and administrative tasks for the Head of School’s office, compiling and conducting research and preparing reports and communications for the Head of School
• Schedule, maintain, and confirm the Head of School’s appointments and calendar 
• Assist the Head of School with work and events related to the Board of Trustees, faculty and staff, parents, and donors, among others 
• In coordination with the Office of Institutional Advancement, manage arrangements for faculty meetings and employee events 
• Screen and direct phone calls for the Head of School
• Monitor and direct special projects as assigned by Head of School
• Other duties as assigned by Head of School

Board of Trustees

• Serve as liaison to the Board of Trustees
• Prepare and communicate schedules for Board of Trustees and Subcommittee meetings
• Make meeting arrangements for Board meetings
• Maintain rosters, files, and committee minutes for the Board and subcommittees
• Update the Board of Trustees handbook annually
• Maintain the Board section of the website in consultation with the webmaster
• Other projects as requested

Human Resources Support

• Assist the Human Resources office with the posting of open positions across job boards, the school website, and other applicable platforms, ensuring accuracy and timely publication of all listings
• Coordinate candidate visits and interview schedules
• Provide general clerical and administrative support to the Human Resources department, including filing, data entry, maintaining employee records, employment verifications, and responding to routine HR-related phone calls, email, and visitor inquiries
• Assist with the coordination of HR-related events, trainings, and meetings, including scheduling and preparing materials
• Other HR support duties as assigned

Required Education and Experience         

• Bachelor’s degree in Business Administration, or related field, or the equivalent education and experience 
• Prior experience as a personal assistant, executive assistant, or similar role 
• Commitment to using professional role to further the creation of an equitable and inclusive school community 
• Excellent verbal and written communication skills 
• Excellent organizational skills and attention to detail 
• Excellent time management skills with a proven ability to meet deadlines 
• Ability to function well in a high-paced, and, at times, stressful environment 
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Extremely proficient with Microsoft Office Suite, or similar software, with the ability to learn new or updated software 
• Ability to act with integrity, professionalism, and maintain confidentiality   
• Previous experience working at an independent school or an educational setting is preferred 

Compensation and benefits are competitive, with an anticipated salary range of $75,000 to $85,000.

Benefits include:

• Medical, dental, and vision insurance
• Employer-provided basic life insurance
• Employer-provided short-term and long-term disability
• 401(k) employer match and safe harbor contribution, up to 7% of annual compensation
• Paid leave

Salary : $75,000 - $85,000