What are the responsibilities and job description for the Administrative Assistant position at Bulk Equipment Corp.?
Responsibilities
- Manage payroll, calendars, schedules, and meetings for managers
- Prepare reports, memos, and internal communications
- Handle phone calls, emails, and correspondence
- Maintain maintenance logs, shipping documents, and inventory records
- Organize and file safety reports, compliance documents, and inspection records
- Ensure accurate data entry into designated inventory systems
- Assist with scheduling deliveries and shipments
- Coordinate with warehouse, production, and logistics
- Track orders, invoices, and purchase orders
- Maintain OSHA and safety training records
- Assist with audits, inspections, and compliance documentation
- Support incident reporting and documentation
- Communicate with suppliers and vendors
- Process purchase orders and track deliveries
- Maintain vendor records and contracts
- Performs other related duties as assigned
- At least 2 years of administrative experience is required (industrial/manufacturing environment preferred)
- Strong organizational and multitasking abilities
- Attention to detail and accuracy
- Effective communication skills
- Ability to work in a fast-paced, industrial environment
- Basic understanding of supply chain or manufacturing processes
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Familiarity with inventory control and logistics processes
- Knowledge of safety regulations (OSHA standards)
- Experience with ERP systems (e.g., SAP) is a plus
- Combination of office, warehouse, and maintenance shop exposure
- May require use of personal protective equipment (PPE) when entering designated areas
- Interaction with staff, maintenance, and management
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 lbs.