What are the responsibilities and job description for the Executive Assistant/Office Manager position at Built Right Construction and Restoration?
We are currently seeking an Executive Assistant/Office Manager who is passionate about supporting our team and enhancing operational efficiency.
Role Overview:
As the Office Manager/Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike.
Key Responsibilities:
- Manage day-to-day office operations, including reception duties, phone management, and visitor interaction.
- Field and manage incoming calls, emails, and correspondence efficiently.
- Organize meetings and events, including logistics, agenda preparation, and materials for participants.
- Assist with onboarding new employees and providing support to existing staff as needed.
- Coordinate procurement of office supplies and Construction equipment, ensuring cost-effective purchasing.
- Maintain organized electronic and physical records, overseeing filing systems and documentation retention.
- Support executives with calendar management, travel arrangements, and expense reporting.
- Oversee office maintenance and liaise with vendors for facility management.
Qualifications:
- Minimum 1-2 years of experience in an administrative role. (Internship is also welcome)
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- Ability to maintain professionalism and a positive attitude in a team-oriented environment.
Personal Attributes:
The ideal candidate will be a proactive problem-solver, flexible, and capable of thinking critically in a fast-paced environment. You should be someone who thrives on collaboration, embodies a strategic mindset, and possesses a keen sense of initiative.
Job Types: Full-time, Part-time, Internship
Pay: $74,398.49 - $91,117.86 per year
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $74,398 - $91,118