What are the responsibilities and job description for the Secretary Transportation Department (Bilingual) position at BUILDING SUPPORT SERVICES?
POSITION: Secretary Transportation Department (Bilingual)
POSITION GUIDE: Non – Certified Personnel
8 Hours
10 Months
Bargaining Unit Position
Hourly Rate: Type II of Bargaining Unit
Non- Exempt
FUNCTION: Performs secretarial and clerical responsibilities as necessary.
Capability as a telephone receptionist plus typing and operation of general office equipment. Knowledge of the operations, function, and scope of authority of the school administration and Board. Thorough knowledge of the policies of the Board as they apply to the position. Acts as department receptionist; works independently in meeting the public; gives information and answers complaints relating to the department/district; refers callers to appropriate personnel, or if necessary, arranges for an appointment with the Coordinator or designee, interacts with the public; answers routine questions.
The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.
REPORTS TO: Transportation Coordinator
MAY REPORT TO: Assistant Superintendent for Business and Financial Services
RELATES TO: District Staff
SUPERVISES INDIRECTLY: No one
QUALIFICATIONS: High School Graduate or Equivalent
Capable of typing 50 w.p.m. and performing other office tasks
Fluent in Reading, Writing and Speaking English/Spanish
Must have computer experience
Must pass District Technology Test
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. The noise level in the work environment is quiet to moderate.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Answer and service telephone calls to Transportation Department.
- Receive all visitors to Transportation Department Office.
- Maintain an appointment calendar.
- Open, check and distribute mail addressed to the Coordinator and/or Transportation Department.
- Transcribe letters, reports; prepare specifications, job-opening forms, and other items.
- Maintain Transportation Department files.
- In charge of Transportation Department records, such as:
A. Maintain all transportation records.
B. Research documents as needed.
C. Prepare documents for distribution.
8. Provides information and answers complaints relating to the department/district and refers callers to appropriate personnel or, if necessary, arranges for an appointment with the Coordinator or designee.
9. Type all purchase requisitions and standing order releases for the Transportation Department, and record them as instructed.
10. Other duties as may be assigned by the Coordinator or Assistant Superintendent for Business and Financial Services.