What are the responsibilities and job description for the Accounting Assistant position at Building Controls Group?
Purpose: to provide accounting and administrative support to assist with efficient and effective operations
Duties
Support Accounts Payable & Accounts Receivable:
- Timely reconcile vendor bills
- Ensure vendor and customer profile information is accurate in ERP/accounting software (i.e. remit to address, contact information)
- Follow up with vendor rep to obtain missing bills to ensure timely payment of vendor bills
- Review/follow up with vendor statements
- Generate reports to review and follow up on open PO#’ for missing information / clarify discrepancies preventing timely reconciling, ensure all data entered and is accurate (reference #, pricing of item, shipping (billable and collect)
- Collaborate with co-workers to obtain missing information needed to reconcile vendor bills
- Vendor credits (for returned inventory parts): enter in accounting software if not related to RMA, update vendor credits from customer RMA (i.e. ref#, pricing/credit amount to match), void credit if RMA denied.
- Obtain, organize vendor W9 forms
- Assist with creating and organizing digital copies of BCG tax exemption forms for vendors
- Create/update vendor remit to information
- Review customer invoices for accuracy and update as required (i.e. ship to address, sales tax)
- Collaborate with co-workers to obtain missing information needed for customer invoice to be sent/emailed
- Generate reports to review and follow up as needed (i.e Item Receipt)
- Assist to obtain missing customer payment (i.e. order shipped without obtaining CCD payment)
- Process customer CCD payment in online portal/platform
- Reconcile CCD paid invoices in accounting software
- Ensure receipt of necessary customer tax exemption documentation (organized digital copies)
- Customer credits: ensure accuracy of credit (sales tax rate, PO# included, applied restock fees if applicable). Email to customer. Void credit in accounting software if RMA denied.
- Assist with updating sales tax information in ERP/accounting software
- Answer and follow up with incoming calls to the Accounting dept.
- Develop and implement organized physical and digital filing systems for documents related to accounting function.
- Professional and timely Communication: co-workers, supervisor/management, customers and vendors
- Other related duties as assigned
Skills
o 1-3 years previous experience in office administration and/or accounting support preferred
o Ability to prioritize and multitask
o Excellent written and verbal communication skills
o Strong attention to detail
o Proficiency computer skills, experience with Microsoft Office, Excel and Quickbooks (or other accounting software)
o Excellent interpersonal and phone skills
o Ability to work well independently and in collaboration with others
o A willingness to learn and develop skills to improve work performance.
o Business, accounting or finance degree (associates or bachelors) is preferred.
Pay: From $47,800.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $47,800