Assistant Controller

About Builders Association of Greater Indianapolis (BAGI)

BAGI is a leading trade association representing the residential construction industry across Central Indiana. With a history spanning more than 100 years, BAGI serves as a trusted voice for builders, developers, trade contractors, and industry partners, advancing policies and initiatives that support a strong and sustainable housing market.

BAGI’s mission is to advance Central Indiana’s homebuilding industry through advocacy, workforce development, and meaningful connections that strengthen our members and communities.

The organization is guided by a core set of values that shape its culture and decision-making, including integrity, excellence, member and customer commitment, collaboration, innovation, informed and focused leadership, and clear and connected communication.

Guided by a forward-looking strategic plan, BAGI is focused on expanding its influence, cultivating the next generation of industry leaders, enhancing public understanding of housing, and modernizing its operations to better serve members and stakeholders.

Position Summary

The Assistant Controller serves as BAGI’s senior in-house accounting professional and is responsible for the organization’s day-to-day financial operations and close processes. Working directly under the CEO and Fractional CFO, this role ensures the accuracy, consistency, and integrity of BAGI’s accounting in a nonprofit, member-based environment with multiple revenue streams, events, programs, and affiliated activities.

This position is highly hands-on and is responsible for executing the monthly and year-end close, maintaining strong internal controls, and supporting financial transparency for executive leadership.

Key Responsibilities

Financial Operations & Reporting

• Oversee all accounting operations, including accounts payable, accounts receivable, cash receipts, and general ledger activity
• Maintain the integrity of the general ledger, balance sheet, and income statement, with particular attention to deferred revenue, prepaid expenses, and accruals common to member-based organizations
• Oversee and assist in the monthly and year-end close processes, ensuring consistency, accuracy, and adherence to established timelines, and prepare or review internal financial statements and management reports for the CEO, board, and volunteer leadership
• Ensure accurate financial reporting across BAGI’s programs, events, membership activities, sponsorships, and affiliated entities
• Coordinate audit, review, or other external reporting requirements, including preparation of schedules and supporting documentation
• Support the preparation of the annual budget, financial forecasting, and financial monitoring reports in collaboration with the CEO and Fractional CFO
• Ensure no individual has end-to-end control over financial transactions
• Monitor adherence to financial policies and procedures

Nonprofit & Member-Based Financial Complexity

• Oversee revenue recognition for membership dues, event registrations, sponsorships, and other program-based revenue streams
• Ensure appropriate accounting treatment for deferred revenue that spans fiscal years
• Support financial tracking and reporting for special programs, initiatives, and affiliated entities
• Maintain clarity and transparency in reporting to support leadership and Board oversight

Systems, Process & Continuous Improvement

• Serve as owner of financial systems, ensuring consistent and effective use across the organization
• Identify opportunities to streamline processes, reduce manual workarounds, and improve efficiency
• Partner with external advisors and vendors related to accounting systems, audit, and financial compliance
• Support the implementation and ongoing refinement of system improvements adopted by BAGI

Audit & Compliance Support

• Prepare schedules and documentation to support audits or external reviews
• Respond to audit requests and provide required supporting materials
• Ensure all work aligns with established policies and accounting standards

Internal Controls & Governance

• Maintain strong internal accounting controls and ensure that no single individual has end-to-end authority over financial transactions
• Identify accounting risks, discrepancies, and opportunities for improvement and elevate them to the CEO and Fractional CFO
• Support financial transparency and accountability for CEO, board, and volunteer leadership and organizational oversight

Hybrid Coordination & Organizational Support

• Operate effectively within a hybrid environment, coordinating workflow between remote and in-office staff
• Collaborate closely with the Office Manager and Administrative Assistant to ensure financial documentation and approvals are timely and complete
• Provide training or process guidance to administrative staff supporting transactional accounting tasks

Reporting & Relationships

• Reports to: CEO and Fractional CFO
• Works closely with: Office Manager and Administrative Assistant
• Serves as: Primary internal accounting contact for BAGI

Other Duties:

• The responsibilities outlined above are intended to describe the general nature and level of work being performed and are not to be construed as an exhaustive list of all duties, responsibilities, or skills required. Staff members may be asked to perform duties outside their normal responsibilities as needed. Additionally, job duties may be modified at any time at the sole discretion of the CEO

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required
• 3-6 years of accounting experience
• Strong understanding of general ledger accounting and reconciliations
• Experience executing month-end close processes
• Experience with accounting systems (e.g., QuickBooks or similar) and Excel
• High attention to detail and strong organizational skills
• Ability to work independently and manage multiple priorities
• Clear and effective communication skills