What are the responsibilities and job description for the AP Specialist position at BUILD Renewables LLC?
BUILD Renewables is a nationwide engineering, procurement, and construction (EPC) company with a dedicated focus on utility-scale solar and battery energy storage systems. The company was formed due to the increasing demand for renewables with the objective of assembling high-performing project teams. Our goal is to hire the best people and offer them career opportunities that are unique to the industry. Learn more at www.buildrenew.com
Position Overview
We are seeking a detail-oriented AP Specialist to join our team. The Accounts Payable Specialist is responsible for managing the full cycle accounts payable process to ensure accurate and timely payment of vendors and proper recording of expenses. This role owns and transacts the full end-to-end AP function including invoice processing, purchase order validation, three-way matching, vendor statement reconciliation, 1099 tracking and reconciliation, and support for month-end close activities.
Essential Functions:
Accounts Payable Processing
- Manage the full cycle accounts payable process from invoice receipt through payment.
- Review, code, and process vendor invoices accurately and in a timely manner.
- Ensure proper general ledger coding, project coding, and cost center allocation.
- Maintain organized digital records of invoices and payment documentation.
Purchase Order & Invoice Verification
- Validate Purchase Orders (POs) against invoices prior to processing.
- Perform three-way match verification (invoice, PO, and receipt/delivery confirmation).
- Identify and resolve discrepancies with internal stakeholders and vendors.
Vendor Management & Reconciliation
- Maintain accurate vendor records and documentation, including W-9 collection and validation.
- Perform monthly vendor statement reconciliations to ensure all invoices are recorded and discrepancies are resolved.
- Respond to vendor inquiries and resolve payment issues promptly.
Payments & Expense Management
- Stage vendor payments to ensure they are ready for Accounting Leadership to process.
- Ensure payment terms are met and accurately represented.
- Monitor and reconcile corporate card and expense platform activity.
- Ensure corporate card and expense platform transactions are fully coded and approved based on internal workflows within required timelines.
1099 Compliance & Reporting
- Maintain and review vendor 1099 eligibility and classification.
- Ensure proper W-9 documentation is collected and maintained for all applicable vendors.
- Track 1099-reportable payments throughout the year.
- Perform annual 1099 reconciliation and assist with preparation and distribution of 1099 forms in compliance with IRS requirements.
Month-End Close Support
- Support month-end close activities related to Accounts Payable including:
- Accrual preparation and support
- Accounts payable reconciliations
- Journal entry preparation related to AP
- Assist with documentation required for audits and financial reporting.
Process Improvement & Controls
- Ensure adherence to internal controls and company financial policies.
- Identify opportunities to improve AP workflows, automation, and efficiency.
- Support implementation and optimization of AP systems and tools.
Qualifications
- Associate or bachelor’s degree in accounting, Finance, or related field preferred
- 3–5 years of experience in accounts payable or general accounting.
- Strong understanding of accounts payable processes, vendor management, and internal controls.
- Experience with invoice processing, vendor reconciliations, and purchase order matching.
- Experience supporting month-end close activities.
- Familiarity with 1099 compliance and reporting requirements.
- High level of attention to detail and strong organizational skills.
Skills & Competencies
- Strong understanding of three-way matching and PO-based invoicing workflows.
- Proficiency in Excel and accounting systems.
- Excellent problem-solving and reconciliation skills.
- Strong communication skills with the ability to work cross-functionally.
- Ability to manage multiple priorities in a fast-paced environment.
Employee Status: Full-time (Exempt) Salary Range: $55,000 - $70,000
Location: St Paul, MN (Mendota Heights)
BUILD Renewables, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you need assistance or accommodation during the application process due to disability, please contact us at hr@buildrenew.com
Salary : $55,000 - $70,000