Building Secretary

Reports to: Principal

Status: Non-Exempt

Minimum Qualifications:

• High School Diploma or GED
• Associates or Bachelor's degree preferred
• Background (fingerprint) clearance

Terms of Employment:

• Starting Salary: $33,000
• Annual Raise: $1,000
• Benefits: Comprehensive health benefits
• Contract Term: 12 months

Position Description:Under direct supervision, the Building Secretary provides clerical and receptionist support to ensure the efficient operation of the school's administrative functions. This role is crucial for maintaining smooth school operations and supporting staff, parents, and visitors.

Rewarding Experience:Ensuring the smooth operation of the school's administrative functions and providing essential support to staff, parents, and visitors.

Primary Functions:

• Data Entry and Clerical Assistance
• Reception
• Records Management and Filing

Supervisory Functions:

• None

Duties and Responsibilities:

• Reception and Phones:
• Receive and route incoming calls to the appropriate recipient; take accurate messages and deliver them to the appropriate staff
• Place outgoing calls to parents related to student attendance, discipline, and general school announcements as required
• Greet and guide visitors to the school
• Manage visitor log; issue visitor passes; announce visitors to the appropriate staff
• Aid public, parents, staff, and students as needed
• Clerical:
• Create, organize, and manage digital files, including reports, staff rosters, and mailing lists
• Organize and maintain physical files as needed
• Draft mailings and labels for postal delivery
• Assist with the compilation of mailing materials for post, including printing, preparing envelopes, and postage
• Sort and disperse mail, messages, and other documents to the appropriate staff
• Render clerical assistance when necessary
• Ensure confidentiality at all times

Skills:

• Exceptional keyboarding skills
• Strong organization, communication, and interpersonal skills
• Ability to follow written and oral instructions appropriately and effectively
• Ability to operate a multi-line phone system
• Ability to operate other business machines, including copier, scanner, fax, shredder, and postage machines

Other Job-Related Requirements:

• Maintain control in stressful situations
• Manage time effectively with frequent interruptions
• Work effectively with parents, teachers, support staff, and administrators from a diverse community

How it Supports the Mission and Vision:

• Facilitates smooth administrative operations to support the educational mission of the school
• Enhances communication and organization within the school
• Provides essential support to staff, parents, and visitors, contributing to a positive school environment