Office Administrator / Office Manager

Job Title: Office Administrator/Office Manager

Job Description:

As an Office Administrator / Office Manager at Buckley Fence, you will play a key role in supporting the daily operations of a fast-paced fencing and construction business. You will coordinate administrative functions, assist with project scheduling, and serve as a central point of contact for customers, vendors, and field crews. This role is essential to keeping office operations organized and ensuring projects run smoothly from estimate to completion.

Key Responsibilities:

• Manage day-to-day office operations for a busy fencing company
• Answer phones, respond to customer inquiries, and schedule estimates and service calls
• Coordinate project schedules between customers, sales team, and installation crews
• Prepare and track invoices, payments, and basic bookkeeping tasks
• Maintain customer records, contracts, and job documentation
• Order and track office supplies and coordinate with material vendors
• Assist with permit applications and job-related paperwork as needed
• Support onboarding paperwork and administrative needs for field staff
• Ensure accurate data entry in job tracking or CRM systems
• Maintain a professional and organized office environment

Required Skills & Tools:

Office & Operations Management

• Experience in office administration, preferably in construction or a trade-based business
• Strong organizational skills with the ability to manage multiple projects and deadlines

Customer Service & Communication

• Excellent phone etiquette and customer service skills
• Ability to communicate effectively with customers, vendors, and field crews

Software & Tools

• Microsoft Office Suite (Excel, Word, Outlook)
• Google Workspace (Docs, Sheets, Calendar)
• Experience with CRM, scheduling, or job management software (preferred)

Financial & Administrative Support

• Basic bookkeeping, invoicing, and payment tracking
• Attention to detail in handling contracts and job records

Education & Experience:

• High school diploma or equivalent required; Associate or Bachelor’s degree preferred
• 2–5 years of experience in office administration, ideally in construction, landscaping, or a related industry

Preferred Qualifications:

• Experience working in a fencing, construction, or home services company
• Familiarity with permits, job costing, or materials ordering
• Ability to work in a fast-paced, team-oriented environment
• Bilingual (English/Spanish) is a plus

What We Offer

Part-time or full-time availability

Paid training and professional development in cybersecurity and engineering

Career growth opportunities within security engineering and IT infrastructure

Supportive, collaborative team environment

Buckley Fencing is an Equal Opportunity Employer. The policy of Buckley Fencing is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.

Pay: $77,305.00 - $94,975.00 per year

Benefits:

• 401(k)
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance

Work Location: Remote

Salary : $77,305 - $94,975