What are the responsibilities and job description for the Legal Practice Assistant position at Buchanan?
A prestigious, innovative law firm known for its leadership in the startup, venture capital, technology, and IP sectors is seeking a Legal Practice Assistant to support attorneys and paralegals in its Seattle office.
This role offers an opportunity to work closely with attorneys on high-profile matters, providing comprehensive administrative, litigation, and trial support while contributing to seamless client service.
This role will be hybrid in Seattle.
Key Responsibilities:
- Deliver high-level administrative support, including calendar management, correspondence, client communications, and vendor coordination.
- Prepare, format, and file litigation documents in state, federal, and appellate courts, with proficiency in ECF systems, PacerPro, and court rules.
- Manage discovery and trial preparation, drafting and proofreading requests and responses, organizing exhibits, and coordinating with attorneys, clients, and opposing counsel.
- Oversee attorney timekeeping, billing, and invoice review, assisting with A/R and collections as needed.
- Collaborate with local and firmwide secretarial teams to ensure coverage, proactive problem-solving, and superior client service.
- Utilize legal research tools such as LexisNexis, Westlaw, and iManage/Propel to support case management and document preparation.
- Apply discretion, independent judgment, and attention to detail in managing sensitive information and high-volume tasks.
- Identify process improvement opportunities and contribute to efficiency initiatives within the legal support team.
Qualifications:
- 3 years supporting litigation attorneys and paralegals in a law firm setting, ideally with patent litigation experience.
- Experience with independent e-Filing and knowledge of federal and state court procedures.
- Exceptional organizational, multitasking, and time management skills in a deadline-driven environment.
- Strong interpersonal skills and professionalism, able to communicate effectively with attorneys, clients, and vendors.
- Comfortable adopting new technologies, software, and workflows.