Digital Records Scanner

Share

Digital Records Scanner

Indianapolis, IN

This is a full-time, temporary position beginning at the start of the digitization project and continuing until all records have been scanned and prepared for data entry.

Summary: The Digital Records Scanner is responsible for scanning and digitizing archival cemetery records, including owner files and reference cards, into a centralized digital format. This role supports the broader digitization effort by preparing high-quality scanned images for entry into the PlotBox platform by the Data Entry Projects Specialist. This position focuses exclusively on scanning physical records located across multiple cemetery sites to ensure accurate and complete digital capture.

This position requires strong attention to detail, consistency, and the ability to handle historical documents with care. The Digital Records Scanner plays a critical role in preserving cemetery records and ensuring they are accessible for long-term use.

This is a full-time, temporary position beginning at the start of the digitization project and continuing until all records have been scanned and prepared for data entry.

This role is fully focused on scanning and digitization of cemetery records across various cemetery locations.

Key Responsibilities

• Scan physical owner files, reference cards, and other archival documents using designated equipment.
• Ensure scanned images are clear, legible, and complete before submission for data entry.
• Organize and prepare physical records for efficient scanning and tracking.
• Follow established scanning procedures and file naming conventions.
• Identify and flag damaged, incomplete, or illegible records for further review.
• Maintain organization of both physical and digital files throughout the scanning process.
• Meet daily and weekly scanning production goals.
• Maintain confidentiality of sensitive historical and personal information.
• Travel to multiple cemetery locations to perform scanning activities.
  
  

Required Skills And Abilities

• Strong attention to detail and accuracy in document handling and scanning.
• Ability to work independently on repetitive tasks with consistency.
• Basic computer proficiency, including file management and scanning equipment.
• Strong organizational and time management skills.
• Ability to handle and preserve delicate or historical documents.
• Ability to troubleshoot minor scanning or equipment issues.
  
  

Required Education And Experience Requirements

• High school diploma or equivalent required.
• 1 year of professional administration work experience preferred.
• Prior experience with document scanning, records management, or similar work preferred but not required.
• Reliable transportation required.
  
  

Work Environment

• Requires travel between multiple cemetery locations.
• Requires extended periods of standing, scanning, and handling physical documents.
• Work involves use of scanning equipment and basic computer systems.
  
  

Disclaimer: The above information on this job description has been designed to indicate the general nature and level of work performed by the employee with this qualification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications of employees assigned to this job.