What are the responsibilities and job description for the Human Resources Assistant position at Buccini Pollin Group?
This position supports the HR department in a wide range of administrative and operational tasks, helping ensure smooth and efficient business operations.
Key Responsibilities
Key Responsibilities
- Complete the HR portion of biweekly payroll in ADP
- Accurately add new hires
- Enter terminations
- Enter job changes (position, allocations, pay changes)
- Run reports
- Add all the supporting documentation into the file for Payroll to process
- Assist with day-to-day HR operations and support HR projects and initiatives.
- Opens, responds to or distributes the HR mail
- Responsible for the HR Helpdesk. Responds to all requests and questions, or assigns them appropriately. Monitors to ensure no cases linger.
- Provide Discount Travel Program vouchers.
- Coordinate recruitment activities, including job postings, candidate communication, interview scheduling, and onboarding logistics.
- Orders background checks for new hires; review results with VP HR for next steps.
- Completes entire HR new hire process.
- Adds new hires to Rise360 and assigns training.
- Maintain accurate and up-to-date employee records electronic and physical files.
- Keeps accurate physical employee files & I-9 files
- Completes HR termination process
- Assist with audits and required reporting (NDT, 401k, ACA, EEO1, OSHA 300).
- Assist in the administration of employee benefits programs, including enrollments and changes.
- Assists with engagement programs
- Orders monthly pastry or bagels & fruit
- Runs the BPG farmers market on Wednesdays in the summer
- Gives new moms bib & baby book on return from maternity
- Mails out birthday cards
- Help prepare HR reports and metrics on a regular basis.
- Send out surveys: new hire, exit, training surveys, etc.
- Respond to employee inquiries regarding HR policies, procedures, and benefits.
- Responds to verification of employment requests.
- Assists with performance review process: tracking completion and providing updates; filing reviews.
- Ensure compliance with federal, state, and local employment laws and company policies.
- Organize and/or assist with HR-related events such as training sessions, employee recognition, employee engagement, and wellness programs.
- Training
- Schedule training
- Send surveys
- Print material for classes
- Add completed training to Reach 360
- Manage employees in Reach 360 - adding new hires, removing terminations, assigning training
- Perform other tasks and projects as needed or as assigned.
- Education: Prefer Bachelor degree in Human Resources. HR certification (e.g., SHRM-CP or PHR) is a plus.
- Experience: 1-2 years of HR administrative experience preferred.
- Skills:
- Strong ADP skills.
- Strong organizational and time-management skills.
- Good problem solving ability.
- Excellent written and verbal communication
- High attention to detail.
- Ability to maintain confidentiality.
- Excellent judgement on when to offer advice or guidance, and when to ask for assistance.
- Proficiency in Microsoft Office Suite.
- Ability to handle multiple tasks and prioritize effectively
- A willingness and ability to learn.
- 100% in-office role with standard business hours.
- Occasional flexibility required for recruitment events, new hire onboarding, or employee functions.
