What are the responsibilities and job description for the Accounting Assistant (In-Office Position) position at BubbleUp LLC?
Web design and development, digital advertising, e-commerce, streaming, and a few other cool things. We do a lot at BubbleUp. And it takes a strong, talented team to keep things seamless.
We’re on the hunt for an Accounting Administrative Assistant – although the title really doesn’t fully capture the role. It’s more like a master multi-tasker, captain of organization, doctor of details, wizard of solutions. Basically, an Excel superhero with all sorts of powers to get a lot done in a dynamic environment. (But all that won’t fit on an email signature or a business card.)
You won’t need a fancy cape or the ability to leap tall buildings in a single bound, but there are some extraordinary qualities that are crucial to being successful in this role. Let’s start with the obvious: communication. Excellent verbal and written skills are pretty important. Bookkeeping experience is preferred, and we’re looking for a seasoned person who can rock Microsoft Word, Excel, Outlook, Microsoft PowerPoint and Adobe Acrobat.
Here are just a few things our Office Superhero will do:
Answer company phones
Manage vendor lists and any maintenance contracts
Create and maintain electronic and physical file managements systems
Support accounting team with management of customer accounts
Create reports from various Content Management Systems
Create reports from e-commerce platforms such as Shopify, Auth.net, Magento, GoDaddy, GSuites
Create reports from email platforms such as Emma
Prepare invoices from client custom invoicing systems
Scan/organize accounting files
Data entry (expenses and customer payments)
Collect receipts for credit card reconciliation
Send A/R communication and statements
Log deposits in spreadsheets
Assist with new employee forms and onboarding
Share entertaining Tik Tok videos with the team
See, we weren’t joking about that whole master multi-tasker thing. If you like the sound of all that AND can leap tall buildings…you’re definitely our person.