Clinical Staffing Coordinator (FT)

Join Our Team at Blue Skies of Texas Senior Living Community!

Are you ready to make a difference in the lives of our residents? We're actively looking for dedicated individuals to join our healthcare teams in our Assisted Living, Dementia & Alzheimer Care, Hospice, and Skilled Nursing facilities. We celebrate unique perspectives, backgrounds, and talents, providing an environment where everyone feels valued and respected. Join us in providing exceptional care and creating a vibrant community where everyone feels like family.

We are committed to providing our team with the support they need. At Blue Skies of Texas, we offer medical, dental, and vision benefits! Some of our unique benefits we offer are:

• Employer Paid Short-Term Disability for full time employees

• Tuition Reimbursement & Scholarship Programs

• Employee Assistance Program

• Employee Referral Bonus Program

• A generous PTO program

• Retirement plans

We are looking for dedicated professionals like yourself to be a part of our Skilled Nursing department. Apply now and let's soar together at Blue Skies of Texas! 

 As a Clinical Staffing Coordinator this position assists the Assistant Director of Nursing, ensuring quality clinical care and compliance with regulatory requirements for households assigned in addition, he/she is responsible for analysis, planning, and execution of nursing staff scheduling. Primary staffing responsibilities include the preparation of daily/weekly/monthly master schedules based upon resources and business needs. As coordinator of staffing schedules, the position manages interviews, hiring processes, PTO management and shift requests, ensuring staffing needs are met based on census and acuity levels. In addition, this position will be available to fill any open staffing position as needed.

What you will do in this role:

1. Manages all nursing department schedules and ensures Master Schedule is up to date with all information in the timelines specified as directed by the Assistant Director of Nursing.

   • Manages nursing staff time-off requests in accordance with departmental and company policies.

   • Serving as one of the main/initial points of contact for caregivers to coordinate rescheduling shift vacancies.

   • Ensures adequate staffing levels are maintained and coordinates schedule changes by locating alternative resources as needed.

   • Resolves scheduling issues with staff members. Requests assistance from leadership when needed.

   • Prepares and distributes “draft” schedule for the following month to employees by the 15th of the current month; then completes final schedule by the 25th or other timelines as may be adjusted by the ADON

   • Reviews staff attendance sheets with the ADON by Thursday of each week.

   • Ensures PRN (as needed) staff receive calendars by the 1st of each month and PRN calendars are completed properly and turned in by the 10th of the month or other timelines as may be adjusted by the ADON

   • Discusses individually with staff members and resolves any conflicts with schedule changes prior to final shift distribution

   • Completes daily staffing sheets for the upcoming month and make available for staff to cover open shifts.  Compare daily staffing sheets to schedule to ensure accuracy

   • Collects shift change request forms and verifies their accuracy and compliance with guidelines.

2. Routinely coordinates with payroll to ensure the biweekly payroll is accurate, resolves missed punches and other time keeping issues and ensures timecards reflect proper shift differentials.

3. Evaluates Payroll Based Journal for accuracy

4. Serves as floor nurse to fill open staffing needs

5. Ensures agency staffing is tracked weekly, and billing is correct prior to submission for payment.

6. Attendance Track:

7. Reviews of tardy and absence reports for staff

8. Handles all residents Protected Health Information (PHI) in a confidential, private, and secure manner.

9. Manages communication amongst households assigned, ensuring timely and accurate information is delivered to appropriate parties.

10. Performs other duties as assigned by Supervisor.

Certifications/Qualifications:

Required:

•Ability to work in a fast-paced team environment.

• Excellent written and verbal communication skills

• Highly proficient with scheduling and other office technology

• Working knowledge of skilled nursing regulations, a plus

• Adaptability with last-minute changes

• Ability to utilize scheduling software, Excel, and email communications

• Licensed Vocational Nursing License in good standing

Preferred: 

• Proficient in speaking and writing Spanish
•  Associate’s degree in nursing or health-related degree

EQUIPMENT AND COMPUTER OPERATIONS: Computer knowledge is essential, as well as the ability to operate general office equipment such as copier, telephone, and fax.  Training will be provided to familiarize incumbent with work-related equipment to ensure safety and proper operation during use.

WORK SCHEDULE: Core work hours are 8:00 am to 5:00 pm, Monday through Friday; however, hours are subject to change depending on resident, training, and operational needs.  Special projects or assignments may require additional working hours to include evenings, weekends, and holidays.  This position may or may not take call as needed.

WORK LOCATION: Primary office is located onsite at The Mission

ATTIRE/DRESS CODE: Nursing scrubs are appropriate for wear.  Slip-resistant, closed-toe shoes required. Employee ID badge or name tag must be always worn while on duty.  Personal protective equipment will be issued and worn, as needed, and training will be provided to ensure safety and proper wear during use.  See employee handbook for specific guidelines.  It is the intention of Blue Skies of Texas to ensure that employees always maintain a neat and professional appearance while on duty

In 1970, the first of our two campuses opened in San Antonio. Air Force Village I was followed in 1987 by Air Force Village II. For decades, our campuses created a community for officers of the armed forces - a retirement lifestyle rich with camaraderie and the shared common bond. We began by providing support to the widows of those who have served, and that legacy continues. In 2014, we expanded our eligibility to embrace a wider range of retired seniors, including those from civilian careers. With this change, a new name - Blue Skies of Texas - was added, and the campuses were renamed Blue Skies East and Blue Skies West. Continuing to offer modern residences and a range of senior-focused services and amenities, the Air Force Village legacy we cherish carries forward in Blue Skies of Texas.

If you find this opportunity compelling, we encourage you to apply. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are actively interviewing so apply today!