What are the responsibilities and job description for the Office / Administrative Assistant (Construction Document Control) position at BSD Business Consulting?
Schedule: Full time, Monday-Friday, on site in a construction trailer with occasional visits to the job siteAbout the role
We are hiring an Office / Administrative Assistant to support an active energy construction project in Eagle Mountain, Utah. The primary responsibility is collecting, organizing, and tracking inspection reports, contractor test reports, and mechanical completion handover documentation so the project team always has complete, current, and easy-to-find records. This is a hands-on, detail-focused role for someone who is comfortable working from a construction site office and keeping a high volume of documents organized.
What you will doCollect, log, and track inspection reports, contractor test reports, and mechanical completion and handover documentation
Maintain records management systems and filing so corporate documents, records, and reports can be retrieved quickly
Follow up with contractors and field staff on missing or incomplete documentation
Prepare reports, memos, letters, invoices, and other project documents
Open, sort, and distribute incoming correspondence, including email and faxes, and prepare responses to routine inquiries
Order office supplies, maintain the site office, and perform basic bookkeeping tasks
Handle information requests and act as the information and communication point of contact for the site office
2-4 years of administrative experience, ideally on a construction site or industrial project
Experience collecting, tracking, and maintaining reports and records
Strong organization, coordination, and document management skills
Proficiency in Microsoft Word, Excel, and PowerPoint
Clear verbal and written communication, customer service, and interpersonal skills
Ability to work independently, manage your own time, and handle multiple priorities
Ability to keep information organized and confidential
Comfortable working on site in a construction trailer and occasionally visiting the job site
High school diploma or GED required
Local candidates only; relocation assistance is not available
Visa sponsorship is not available for this position