What are the responsibilities and job description for the Part-Time Accounts Payable Specialist position at Bryn Mawr College?
Bryn Mawr College has an opening for a Part-Time Accounts Payable Specialist.
POSITION SUMMARY: The AP Specialist is a key member of the Controller’s Office and is responsible for performing a wide variety of moderately complex clerical and accounting duties for the Accounts Payable area. The AP Specialist reports directly to the Assistant Controller. The position works closely with the AP Coordinator and other internal/external stakeholders, including faculty, staff, students, and suppliers, to ensure a strong and efficient Accounts Payable function that supports the educational mission of the College. This is a part-time, benefits eligible position.
POSITION SCHEDULE: 28 hours/week, all times below include 1-hour unpaid lunch
Monday: 9am-5pm
Tuesday: 9am-5pm
Wednesday: 9am-5pm
Thursday: 9am-5pm
Occasional additional hours as needed
Responsibilities
Bryn Mawr College is a private liberal arts institution located in the Philadelphia, Pennsylvania region. The College serves a population of approximately 1,700 students at both the undergraduate and graduate levels. It has a long tradition of educational excellence and offers a dynamic and challenging work environment. The campus is easily reached by public transportation as well as most major highways. The College offers competitive salaries and excellent benefits. Bryn Mawr College is an equal opportunity employer that believes that diversity strengthens our community; candidates from underrepresented groups are especially encouraged to apply.
Qualifications
To express interest in this role, please submit a cover letter, resume and contact information for three professional references to Interfolio: https://apply.interfolio.com/172087
POSITION SUMMARY: The AP Specialist is a key member of the Controller’s Office and is responsible for performing a wide variety of moderately complex clerical and accounting duties for the Accounts Payable area. The AP Specialist reports directly to the Assistant Controller. The position works closely with the AP Coordinator and other internal/external stakeholders, including faculty, staff, students, and suppliers, to ensure a strong and efficient Accounts Payable function that supports the educational mission of the College. This is a part-time, benefits eligible position.
POSITION SCHEDULE: 28 hours/week, all times below include 1-hour unpaid lunch
Monday: 9am-5pm
Tuesday: 9am-5pm
Wednesday: 9am-5pm
Thursday: 9am-5pm
Occasional additional hours as needed
Responsibilities
- Process vouchers for payment through accounts payable, e-procurement and credit card systems on a weekly basis. This includes performing the following tasks:
- Create and maintain supplier records
- Audit, correct, and process vouchers for suppliers, employees and students (invoices, expense reports, refunds, fellowships, honorariums, etc.)
- Maintain electronic records and file paper documents
- Communicate with other departments (request information, investigate open items, etc.)
- Import voucher or transactional data files into the system
- Balance and reconcile vouchers
- Generate payments (including voiding and reissuing payments)
- Post entries to the General Ledger
- Create, maintain, run and review queries and reports
- Serve as back up support for Accounts Payable Coordinator
- Monitor Accounts Payable shared email inboxes and respond to inquiries
- Maintain Account Payable approval authorizations and workflows
- Assist with calendar/fiscal year-end reviews, annual audit, and transfer of files to storage/disposal
- Assist with maintenance of all government required documents and filing (IRS Forms W-9, W-8, 1099-NEC/MISC, Unclaimed Funds, etc.)
- Create and send notifications or mailings utilizing various software products
- Open, sort and distribute incoming USPS mail
- Recommend procedures and practices to enhance and improve performance in the payables area
- Perform other job-related duties as assigned or directed.
Bryn Mawr College is a private liberal arts institution located in the Philadelphia, Pennsylvania region. The College serves a population of approximately 1,700 students at both the undergraduate and graduate levels. It has a long tradition of educational excellence and offers a dynamic and challenging work environment. The campus is easily reached by public transportation as well as most major highways. The College offers competitive salaries and excellent benefits. Bryn Mawr College is an equal opportunity employer that believes that diversity strengthens our community; candidates from underrepresented groups are especially encouraged to apply.
Qualifications
- Three to five years’ general office experience with a minimum of two years prior accounts payable experience processing a large volume of documents weekly (over 400)
- Associate’s degree or a combination of education and equivalent work experience
- Knowledge of and proficient experience with common business applications such Microsoft Office (Word, Excel, Teams, Outlook), Notepad (txt files), Adobe Acrobat (PDF), etc.
- Strong organizational, analytical, problem-solving, and customer service skills; ability to work collaboratively and to coordinate with other staff
- Ability to multi-task and consistently meet weekly processing deadlines
- General knowledge of bookkeeping and accounting principles
- Ability to lift 25 lb. boxes of physical files with or without reasonable accommodations
- Prior experience with Workday, Blackbaud Financial Edge, JAGGAER E-procurement and/or Bank of America Global Card Access is a plus.
To express interest in this role, please submit a cover letter, resume and contact information for three professional references to Interfolio: https://apply.interfolio.com/172087
