What are the responsibilities and job description for the Administrative Assistant position at BRYLIN HOSPITAL INC?
Are you a highly organized, detail-oriented professional eager to make a meaningful impact? Join our team as an Administrative Assistant for our Administration office, where you'll play a central role in ensuring the smooth and efficient running of our hospital's critical services.
Full Time
8:00am-4:00pm
5 days a week
- Administrative Support: Provide support to managers and employees, assisting in daily office needs and managing the company’s general administrative activities including filing and organizing to ensure a smooth workflow
- Communication Management: Answer phone calls, emails, and distribute correspondences, ensuring effective communication within the office as well as between providers and other members of leadership and workforce.
- Scheduling: Manage calendars, schedule meetings, update committee memberships this includes adding and removing members as the requirement for membership may change as well as staffing rosters. Ensure that there are no conflicts with scheduled meetings and or committees for required attendees.
- Document Management: Prepare reports, maintain filing systems, and handle correspondence to ensure easy access to information. When necessary assist in creating PowerPoints, assist in logging in house metrics and prepare tracking metrics as well as monitoring compliance with corrective action plans. Send reminder emails when needed.
- Office Coordination: Streamline office procedures, monitor inventory levels, and order office supplies as needed.
Required Skills and Qualifications
- Communication Skills: Excellent oral and written communication skills are essential for interacting with leadership, providers. staff and patients effectively.
- Organizational Skills: Strong organizational skills and attention to detail to manage multiple tasks efficiently.
- Technical Proficiency: Familiarity with office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, TEAMS,EHR), and office equipment.
- Experience: Previous experience as a Secretary or Executive Administrative Assistant is preferred, along with familiarity within the industry.