Secretary/Receptionist

Overview
We are seeking a professional and organized Secretary/Receptionist to join our team. This role is vital in ensuring smooth office operations, providing excellent customer service, and maintaining an efficient front desk environment. The ideal candidate will possess strong administrative skills, be proficient with office software, and demonstrate exceptional communication abilities. Bilingual skills are a plus, and previous office management or clerical experience is preferred. This position offers an opportunity to work in a dynamic office setting where attention to detail and organizational skills are highly valued.

Responsibilities

• Greet visitors and clients professionally at the front desk, ensuring a welcoming environment
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and maintain accurate records using various office management software including QuickBooks when applicable
• Handle correspondence via email and postal mail with attention to proofreading and proper etiquette
• Assist with administrative tasks such as photocopying, scanning, and organizing documents
• Support bookkeeping activities and basic office management duties as needed
• Provide excellent customer support by addressing inquiries promptly and courteously
• Maintain office supplies inventory and coordinate procurement when necessary
• Uphold phone etiquette standards and ensure professional communication at all times

Experience

• Previous clerical or administrative experience in an office setting is preferred
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems and front desk operations is highly desirable
• Bilingual abilities are considered an asset for effective communication with diverse clients
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Strong organizational skills with the ability to manage multiple tasks efficiently
• Excellent typing speed and data entry skills for accurate record keeping
• Proven ability to handle customer service roles with professionalism and courtesy
• Experience in medical or dental receptionist roles, or as a personal assistant, will be considered advantageous

This role requires a proactive individual who can balance administrative duties with exceptional customer service. The successful candidate will be detail-oriented, highly organized, and capable of managing multiple responsibilities in a fast-paced environment.

Job Type: Full-time

Pay: $10.00 - $15.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $10 - $15