Engineering Administrative Assistant

Job Description

Function:

The Engineering Administrative Assistant provides technical and administrative support to the Engineering Department in a high-volume metal stamping and manufacturing environment. This position plays a critical role in maintaining accurate documentation, supporting new product introductions (NPIs), facilitating engineering change requests (ECRs), and ensuring timely and accurate data entry within the Plex ERP system.

Responsibilities:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

• Takes responsibility for part number creation and upkeep, including revision control in ERP system (Plex).
• Processes engineering change requests (ECR), including initiation, distribution, closing and status updates.
• Prepare, format, and maintain engineering documentation including work instructions (WIs), standard operating procedures (SOPs), engineering change requests (ECRs), and new product introduction (NPI) documents.
• Track progress of open ECRs and NPIs, providing status updates to engineers and project leads.
• Retrieves and verifies customer specification changes per set schedules.
• Initiates change notices for customer quality alerts, print/spec updates, or manufacturing plan changes.
• Administers engineering systems, including Customer Prints, Manufacturing Prints, ECR and Process Improvement.
• Manages control of internal and external engineering documentation.
• Prepares and analyzes engineering reports; audits engineering systems and functions.
• Conducts clerical updates as directed, including data entry, error corrections, and report creation.
• Creates or updates Work center Manuals (WCM) or Process Instructions as directed.
• Updates manufacturing comments or BOM (Bill of Material) as directed.
• Demonstrates a thorough knowledge of and conformity to Quality System Work Instruction requirements that govern Engineering Assistant operations.
• Manage and assist in ERP data management/update projects
• Maintains or exceeds production standards through organization and planning.
• Follows and complies with safety rules, regulations, and work instructions.
• Accurately completes all required documentation.
• Meets attendance policy requirements.
• Contributes to team effort by assisting in areas as needed

Skills:

• Ability to interpret engineering drawings and process documentation.
• Competent with Plex ERP (or similar manufacturing systems).
• Excellent technical writing, organizational, and documentation skills.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

Education and Experience:

Minimum educational requirements listed below may be substituted by relevant experience, learned competencies and/or certifications obtained throughout one’s career.

• Associate degree in Engineering Technology, Manufacturing, or related field; or equivalent experience in a manufacturing or engineering environment.
• High School Diploma or GED equivalent required
• 3 years of administrative or technical support experience in a manufacturing or production engineering setting

Preference given to candidates with:

• CAD & Blueprint reading experience
• Knowledge of metal stamping processes and manufacturing terminology.

Work Environment/Physical requirements:

• Primarily office-based with occasional time on the production floor.
• May require use of personal protective equipment (PPE) when in production areas.
• Must be able to sit, stand, and use standard office equipment for extended periods.

Protective Clothing Required:

• Must wear protective shoes, safety glasses on the production floor and hearing protection while working in/around loud noises.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 3 years (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person