What are the responsibilities and job description for the Administrative Coordinator position at Bruner/Cott?
Bruner/Cott Architects is seeking an Administrative Coordinator to join our 30-person architecture practice in Boston, MA. This multi-faceted role is ideal for an experienced and motivated professional interested in assuming an important support and efficiency position within a successful, award-winning architectural practice. Our successful candidate will have exceptional time-management skills, anticipate needs, and be well organized.
This is a salaried in-office role of 40 hours per week ideal for someone who thrives in a fast-paced, creative environment, and enjoys being the go-to person for a wide range of tasks.
Responsibilities include...
Executive assistance to firm partners:
- Daily check-ins
- Calendar management and scheduling
- Email processing
- Timesheets and expense reports
- Assist with drafting correspondence
- Miscellaneous daily needs
Accounting assistance collaborating with finance director:
- Enter all incoming overhead and consultant invoices
- Weekly initiate check run
- Weekly vendor payment remittance
- Weekly processing of expense reports
- Biweekly assist processing of payroll
- Miscellaneous accounting assistance
All Office coordination:
- Travel coordination
- Maintain and organize shared spaces (Conference rooms, kitchen, print room)
- Maintain and organize kitchen supplies, snacks, dishwasher
- Collect, sort, distribute mail and packages
- Arrange couriers and deliveries as needed
- Assist coordination of large meetings and events
- Architect and firm license renewals
- Manage company accounts, subscriptions, and licenses
- Coordinate with building management as issues arise
- All-office correspondence as needed
- Managing company phone lines, directing calls, and processing voicemails
- Miscellaneous administrative needs
HR assistance:
- Assisting with onboarding
- Processing and organizing all applications for review
- Note taking and scheduling for bi-annual employee reviews