Executive Assistant

After opening its doors in Denver in 1968, Brownstein Hyatt Farber Schreck has since expanded around the country, with 14 offices, with 700 employees and 300 attorneys and policy professionals nationwide. And with over 55 years in the industry, we’re committed to creating strong relationships with not only our clients, but with each other and our communities. Are you looking for camaraderie, collaboration and a challenge? Are you looking for an environment committed to creating strong relationships and building a collaborative culture? If so, we want you at Brownstein.

At Brownstein, clients get access to the top legal minds in the industry, powerful policy knowledge, and best-in-class business acumen to solve businesses’ toughest challenges. Brownstein is a law and lobbying firm that has been making moves for more than 50 years to stay at the vanguard of its industry. You’ll find this firm at the heart of many of the most important cases, the most significant deals, and the country’s most pivotal legislation. Brownstein—we’re all in. For more information, visit us at bhfs.com.

We are currently seeking an Executive Assistant in our Washington, D.C. office. Executive Assistant duties and responsibilities include providing administrative support to top level principals. Supports principals through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.

Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Proficiency in Outlook and other technology, including video conferencing and troubleshooting is a must. You will need to rely on experience and judgment to plan and accomplish goals, and a wide degree of availability and latitude is expected.

Essential Duties and Responsibilities:

• Effectively prioritize commitments and manage calendar; including coordination with administrative colleagues to schedule meetings, calls, events, and other activities
• Deliver seamless engagement experiences by managing meeting logistics, including preparation, distribution, and/or printing of materials, maintenance of calendar invites and RSVPs, greeting guests, and coordinating technology needs (video conferencing, collaboration tools, etc.) in advance
• Manage executive contacts with discretion, including tracking, maintaining updated records, and fostering relationships with internal and external clients
• Coordinate travel arrangements, including international and domestic itineraries, bookings, and briefing materials as needed
• Prepare executive for a variety of internal and external meetings, by gathering, compiling, and reviewing briefing and logistical materials
• Coordinate schedules and the be point of contact for client fly-ins and congressional meetings
• Produce and distribute internal and external correspondence emails for principals
• Assist in the preparation of regularly scheduled calls and meetings for clients
• Ensure proposals and engagement letters are sent in a timely manner and are accurate
• Submit and reconcile expense reports and invoices as needed
• Manage and support executives with LDA filings as needed
• Maintain contact and client lists
• Ability to manage multiple projects with attention to detail and achieving deadlines
• Provide general administrative support as required

Required and Preferred Qualifications:

• 3 years of experience as an executive assistant or high-level administrative assistant is required
• Hill, law firm and/or professional services experience highly preferred
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office, Outlook, Zoom, and other applications
• Willing to work paid overtime hours when needed

Compensation and Benefits: Brownstein Hyatt Farber Schreck offers a benefits package that includes medical, dental, vision, 401k match and vacation/sick/personal time off. We are offering a wide range salary for this role that is commensurate with experience from $80,000-$100,000.

To Apply: Please submit a cover letter and resume

Brownstein Hyatt Farber Schreck is an equal opportunity employer

Brownstein will make reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act of 1990, as amended by the Americans with Disabilities Act Amendments Act of 2008, interpretive regulations and other authority, and applicable state laws.

While Brownstein does not discriminate on the basis of citizenship, the successful candidate must be legally authorized to work in the United States without requiring sponsorship of a work visa, or Brownstein assuming sponsorship of an existing work visa; including student visas with an OPT/CPT designation.