Associate Director of Advancement

Company Description

BROTHERS OF THE CHRISTIAN SCHOOLS DISTRICT OF EASTERN NORTH AMERICA (DENA), headquartered in Eatontown, New Jersey, is a Catholic organization dedicated to education and service. The organization has a rich heritage of supporting institutions and initiatives that align with its mission to foster learning and growth. Known for its commitment to community and values-based education, the organization works to advance meaningful and impactful initiatives. Potential team members contribute to a mission-driven culture aimed at making a tangible difference in education and society.

Full Time – Salaried

Reports to Director of Advancement

LASALLIAN MISSION

·        Articulate, with enthusiasm and authenticity, the Lasallian Mission of DENA.

·        Assist in structuring and implementing a plan that will establish and grow donor support and involvement for DENA’s mission ­based programmatic needs, especially for tuition support, Lasallian vocation and formation activities, and continuing care of Brothers.

ADMINISTRATIVE & MANAGEMENT

·        Assist in the management and oversight of appeals; production, response handling, and acknowledgement (including Lasallian Notes newsletter and other District Development Communications).

·        Specific responsibility for implementation of new procedures and initiatives to increase donor response rates and retention levels.

·        Regularly update acknowledgement letter. (2-3 times per year)

·        Coordinate new donor activities and events.

·        Assist with the supervision of our contract foundation grant writer.

·        Liaise with Communications Department regarding Development on web & social media.

·        Assist as needed with Development initiatives including but not limited to Planned Giving and Mass card promotion, prospect research, affinity groups, increasing donor base.

·        Assist with monthly team meeting reports, & provide input for quarterly District Council report.

Physical Plant Duties

·        Oversee (coordinate with IT and with Operations Supervisor) proper functioning of hardware and software for all employees.

Mail Duties

·        Maintain all permits, permit fees, PO Box fees, etc.

·        Stay up on all postage increases and new regulations that may affect operations.

ST. LA SALLE AUXILIARY-SPECIFIC MANAGEMENT

Donor Order Acceptance Duties

·        Answer e-mail inquiries.

·        Answer difficult calls, diverted to you by assistants.

·        Assist with donor phone calls when needed.

Special Annual Mailings/Appeals – Christmas & Easter

·        Oversee Christmas & Easter Card artwork.

·        Work with vendor on production and delivery timing of cards.

·        Work with vendor (Jersey Printing) to produce insert cards.

·        Work with vendor (Allied Printing) to produce outer mailing envelopes, Business Reply Envelopes (BREs), and on supplying blank envelopes to match each card.

·        Receive shipments of all items. Send mailing list, and appropriate number of each product to mail house (A-1 Letter) for stuffing, sealing addressing, and sending.

Supply / Inventory Duties

·        Supervise inventory of Auxiliary related items, including cards, mailing and return envelopes, inserts, mailing boxes, etc.

·        Maintain relationships with all supplier representatives.

·        Regularly check pricing and contracts to ensure best use of financial resources.

·        Receiving and submitting Auxiliary invoices.

FINANCIAL MANAGEMENT

·        Interface with Associate Director and Advancement Operations Supervisor to ensure gift activity from cash, checks, and credit cards/ACH are recorded in the proper ledgers.

·        Interface quarterly with the external accountant to prepare quarterly reports and audit requirements

·        Assist with the creation of the quarterly DENA Council reports

·        Create comparison reports for appeals and funds

·        Work as a member of the Advancement team, assisting and supporting others as needed to work with PNC depositing processes

·        Process payroll forms for payment. Manage the payroll relationship with ADP or current vendor

·        Process reimbursement requests and monthly bills in alignment with the office budget

·        Assist team with other projects that require financial information

Finances

·        Work with the Director to create a yearly budget

·        Manage all aspects of QuickBooks entry and retrieval

·        Ensure database integrity by reconciling Raiser’s Edge reports with QuickBooks reports

·        Reconcile credit card donations with QuickBooks/Raiser’s Edge

OTHER

Other duties as assigned by the Director of Advancement which are consistent with the goals and requirements of this position.

Position Requires:

·        Occasional evening and weekend availability as needed.

·        Flexibility for limited travel if needed.

·        5 years of experience in a similar role

Contact:

Br. Daniel Gardner, FSC

dgardner@fscdena.org