What are the responsibilities and job description for the Administrative Coordinator position at Brooklyn Hospital Center?
* Performs all administrative and clerical requirements of the Department.
* Develops annual schedules of all hospital-wide Quality and Patient Safety Committees and communicates this information to members of the Board of Trustees, senior leadership, clinical chairs, department heads etc.
* Records meeting minutes of all the hospital-wide Quality and Patient Safety committee meetings.
* Maintains all record-keeping for regulatory and accrediting agencies i.e Joint Commission, Center for Medicare and Medicaid Services, New York State Department of Health.
* Administer systems/databases used in the department: SENTACT, Press Ganey etc.
* Assists the Director in developing reports for hospital-wide Quality and Patient Safety
* Maintains departmental intranet page on an ongoing basis. Publish all key Quality and Patient Safety documents on Quality and Patient Safety page of mytbhc.org.
* Communicates with departmental staff, updating them in all areas required, to keep them informed of all departmental/hospital policy changes.
* Assists Department Head in communicating changes in policy/procedures, IT systems and to obtain feedback.
* Maintains the equipment and supplies for the department which includes inventory and requesting service as needed. Maintains adequate stock at all times
* In collaboration with the Director / Manager, assists in the preparation and monitoring of the department's budget/expenses
* Monitors departmental spending related to supplies on a monthly basis and assist in identifying activity leading to adjustment in expenditures as necessary.
* Processes all vendor invoices, keep records and follow up with payments with Accounts Payable.
* Liaises with vendors for troubleshooting any product issues, all in-services that department requires.
* Develops annual schedules of all hospital-wide Quality and Patient Safety Committees and communicates this information to members of the Board of Trustees, senior leadership, clinical chairs, department heads etc.
* Records meeting minutes of all the hospital-wide Quality and Patient Safety committee meetings.
* Maintains all record-keeping for regulatory and accrediting agencies i.e Joint Commission, Center for Medicare and Medicaid Services, New York State Department of Health.
* Administer systems/databases used in the department: SENTACT, Press Ganey etc.
* Assists the Director in developing reports for hospital-wide Quality and Patient Safety
* Maintains departmental intranet page on an ongoing basis. Publish all key Quality and Patient Safety documents on Quality and Patient Safety page of mytbhc.org.
* Communicates with departmental staff, updating them in all areas required, to keep them informed of all departmental/hospital policy changes.
* Assists Department Head in communicating changes in policy/procedures, IT systems and to obtain feedback.
* Maintains the equipment and supplies for the department which includes inventory and requesting service as needed. Maintains adequate stock at all times
* In collaboration with the Director / Manager, assists in the preparation and monitoring of the department's budget/expenses
* Monitors departmental spending related to supplies on a monthly basis and assist in identifying activity leading to adjustment in expenditures as necessary.
* Processes all vendor invoices, keep records and follow up with payments with Accounts Payable.
* Liaises with vendors for troubleshooting any product issues, all in-services that department requires.