What are the responsibilities and job description for the Office Assistant position at BronxCare Health System?
- This is a full-time, on-site role. Remote/hybrid applicants will not be considered.
- If you've previously submitted an application, please do not reapply. Thank you.
As an Administrative Assistant at BronxCare Health System, you will report directly to the Vice President and take on a pivotal role in ensuring smooth operations, including assisting the administrative coordinator in managing the executive schedule, coordinating communications, and addressing high-level administrative responsibilities. This role requires exceptional organizational, communication, computer, and writing skills to support the Vice President effectively. The ideal candidate thrives in a fast-paced environment and demonstrates professionalism, discretion, and attention to detail.
Key Responsibilities:
• Calendar & Meeting Management: Schedule and coordinate meetings, ensuring the Vice President’s time is efficiently prioritized.
• Communication & Correspondence: Draft, review, and manage emails, reports, presentations, and other business communications with clarity.
• Project Support: Assist in tracking projects, preparing reports, and ensuring deadlines are met.
• Event Planning: Organize internal/external meetings and company events.
• Stakeholder Coordination: Serve as a liaison between the Vice President and internal/external stakeholders, fostering professional relationships with staff at all levels of the organization and external partners (e.g., government agencies, vendors, etc.).
• Problem Solving & Proactive Support: Anticipate needs, troubleshoot issues, and proactively offer solutions to optimize efficiency.
Required Qualifications:
• Experience: 3 years of experience as an Executive Assistant supporting senior leaders; must be able to respond to high-pressure situations and prioritize tasks.
• Organizational Excellence: Strong multitasking abilities with keen attention to detail.
• Communication & Writing Skills: Excellent written and verbal communication skills, with the ability to draft professional correspondence, reports, newsletters, and marketing copy with clarity.
• Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools (e.g., Teams, Zoom).
• Discretion & Confidentiality: Ability to handle sensitive information with the utmost professionalism.
• Problem-Solving Ability: Quick thinking and resourceful approach to overcoming challenges.
• Time Management: Proven ability to work under pressure, meet deadlines, and manage competing priorities.
• Education: Bachelor’s Degree preferred or equivalent experience.
This position offers a salary ranging from $55,000–$65,000.
Salary : $55,000 - $65,000