What are the responsibilities and job description for the Administrative Assistant position at BronxCare Health System?
- Please do not reapply if you have previously applied. Thank you.
- Remote/hybrid applicants will not be considered.
About the Role:
As Administrative Assistant at BronxCare Health System, you will report directly to the Vice President and take on a pivotal role in ensuring smooth operations, including assisting the administrative coordinator in managing the executive schedule, coordinating communications, and addressing high-level administrative responsibilities. This role requires exceptional organizational, communication, computer, and writing skills to effectively support the Vice President. The ideal candidate thrives in a fast-paced environment and demonstrates professionalism, discretion, and attention to detail.
Responsibilities:
- Calendar and Meeting Management: Schedule and coordinate meetings, ensuring the Vice President’s time is efficiently prioritized.
- Communication & Correspondence: Draft, review, and manage emails, reports, presentations, and other business communications with clarity.
- Project Support: Assist in tracking projects, preparing reports, and ensuring deadlines are met.
- Event Planning: Organize internal/external meetings and company events.
- Stakeholder Coordination: Serve as a liaison between the Vice President and internal/external stakeholders, fostering professional relationships with staff at all levels of the organization and external partners (e.g., government agencies, vendors, etc.).
- Problem Solving & Proactive Support: Anticipate needs, troubleshoot issues, and proactively offer solutions to optimize efficiency.
Required Qualifications/Skills:
- Experience: 3 years of experience as an Executive Assistant supporting senior leaders; must be able to respond to high-pressure situations and prioritize tasks.
- Organizational Excellence: Strong multitasking abilities with keen attention to detail.
- Communication & Writing Skills: Excellent written and verbal communication skills, with the ability to draft professional correspondence, reports, newsletters, and marketing copy with clarity.
- Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools (e.g., Teams, Zoom).
- Discretion & Confidentiality: Ability to handle sensitive information with the utmost professionalism.
- Problem-Solving Ability: Quick thinking and resourceful approach to overcoming challenges.
- Time Management: Proven ability to work under pressure, meet deadlines, and manage competing priorities.
- Education: Bachelor’s Degree preferred or equivalent experience.
This position offers a salary range from $55,000 to $65,000.
Salary : $55,000 - $65,000