Parttime Administrative Assistant

Company Description Bronx Neighborhood Housing Services CDC, Inc. (Bronx NHS) is a HUD-certified nonprofit that has served the Bronx community for over 30 years. The organization empowers residents through financial education, homeownership counseling, affordable loans, mortgage facilitation, and free tax services. Bronx NHS also offers training programs that promote self-sufficiency and long-term investment in local neighborhoods. Working in partnership with corporations, community organizations, government entities, and a board composed of Bronx residents, Bronx NHS delivers a wide range of homeownership, financial, and community services. The organization is committed to preserving and growing healthy, stable, and diverse communities across the Bronx.

Role Description Bronx NHS is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support key organizational programs, initiatives, and executive operations. This is an excellent opportunity for a motivated professional who enjoys working in a fast-paced, mission-driven environment and is passionate about community development and neighborhood revitalization.

In this role, you will serve as a vital member of our team, helping to ensure the smooth operation of programs, events, and administrative functions that directly support Bronx NHS’s mission.

Key Responsibilities:

• Manage and maintain the Bronx NHS Property Management software system, ensuring accuracy and efficiency in program operations.
• Provide comprehensive administrative support for the Estate Planning Program.
• Coordinate and execute community outreach initiatives, including Housing Fairs, the Annual Community Impact Awards Gala, workshops, and other special events.
• Manage correspondence, scheduling, and administrative activities for the Office of the Executive Director.
• Assist with budget preparation, financial tracking, and the maintenance of related documentation.
• Support grant development efforts, including grant writing, reporting, and administrative compliance.
• Build and maintain strong working relationships with financial institution partners, community stakeholders, and organizational partners.
• Prepare reports, presentations, meeting materials, and other organizational documents as needed.
• Provide general administrative and programmatic support and perform other duties as assigned. 

Qualifications

• Strong Administrative Assistance and Clerical Skills, including filing, data entry, document preparation, and basic office management.
• Professional Communication and Phone Etiquette skills, with the ability to interact respectfully and clearly with clients, partners, and staff.
• Experience providing Executive Administrative Assistance or support to leadership, such as scheduling, meeting coordination, and follow-up tasks.
• Proficiency with common office software (e.g., MS Office or Google Workspace) and basic comfort with databases or client management systems.
• Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain accuracy and attention to detail in a fast-paced environment.
• Commitment to equity, inclusion, and community service, with sensitivity to the needs of diverse populations in the Bronx.
• High school diploma or equivalent required; additional education and/or experience in office administration, nonprofit, or human services is a plus.
• Prior experience in a nonprofit, housing, or community-based organization is beneficial but not required.